704.6 Internal Controls

Code No. 704.6

INTERNAL CONTROLS

All Board members, employees, volunteers, consultants, vendors, contractors, students and other parties shall act with integrity, due diligence, and in accordance with all laws when involved with the District’s resources.

Internal control is the responsibility of all employees of the District.  The Superintendent and Director of Business Services shall be responsible for developing internal controls designed to prevent and to detect fraud, financial impropriety, or fiscal irregularities within the District, subject to review and approval by the Board.  Each administrator and supervisor shall be alert for any indication of fraud, financial impropriety, or irregularity within the administrator’s or supervisor’s area of responsibility.

Persons who suspect fraud, impropriety, or financial irregularity shall report their suspicions immediately to their immediate supervisor or to the Superintendent.  The Superintendent shall have primary responsibility for any necessary investigations and shall coordinate investigative efforts with the District’s legal counsel, auditing firm, and other agencies, including law enforcement officials, as the Superintendent may deem appropriate.

Employees bringing forth a legitimate concern about a potential impropriety will not be retaliated against.  Any person who retaliates against such an employee will be subject to disciplinary action up to, and including, discharge.

In the event the concern or complaint involves action of the Superintendent, the concern shall be brought to the attention of the Board President, who shall be empowered to contact the District’s legal counsel, auditing firm, and any other agency to investigate the concern or complaint.

Upon approval of the Board, the Superintendent may contact the State auditor or the District’s auditing firm to conduct a complete or partial forensic/internal control/SAS99 audit.  The Superintendent is authorized to order a complete forensic audit if, in the Superintendent’s judgment, such an audit would be useful and beneficial to the District.  The Superintendent shall ensure the State Auditor is notified of any suspected embezzlement or theft pursuant to Iowa law.  In the event there is an investigation, records will be maintained for use in the investigation.  Individuals found to have altered or destroyed records will be subject to disciplinary action, up to, and including discharge.

Date of Review:  April 9, 2018

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS