903.4 Community Use of School Buses

Code No. 903.4

COMMUNITY USE OF SCHOOL BUSES

 

 

Conditions.  The Board of Directors desires to encourage support of its activities and programs and to cooperate with recognized community organizations in making available District buses to such organizations for specified purposes, but also recognizes its obligations to provide transportation to students on a cost-efficient basis.  Therefore, the Board of Directors adopts the following conditions for community use of school buses:

            a.      The use shall in no way interfere with the student educational and activity program of the District.

            b.      The use must be consistent with state law and conforms to and complies with the rules, policies and regulations of the District.

            c.      The activity sponsored for which transportation is necessary must be lawful and must be within the State of Iowa.

            d.      The group or organization must be responsible, and the activity and bus must be supervised by an adequate number of adult sponsors.

            e.      No alcoholic beverages, controlled substances, substance paraphernalia, or look-alike substance may be available, used or consumed on the bus.

            f.       No smoking or tobacco products will be allowed in the bus.

            g.      The group or organization must be located within the District boundaries, must be a tax-supported or tax-exempt organization or an organization created to support District programs (e.g. PTA or booster clubs), and must be providing an activity in support of District students, senior citizens or the disabled.

            h.      A written Application and Agreement for use of a Decorah Community School District Bus must be made in advance through the Superintendent or its designee.

            i.       A District bus driver must operate the bus.

            j.       The charges must be paid in advance, if requested.

            k.      An insurance certificate naming the District as an additional insured with the appropriate limits shall be provided in advance of the activity, if requested.

            l.       The group or organization shall be responsible for paying for any damage or destruction to the school bus.

            m.     The group or organization shall indemnify and hold the District, its officers, employees, and agents harmless from any claims or charges arising from the actions or inactions of the group or organization.

Charges.  The group or organization shall be charged an amount sufficient to reimburse all costs of furnishing the bus and the driver (including the driver's salary and fringe benefits).

 

 

Date of Review:  July 16, 2018

 

Date of Adoption:

   October 8, 2012                      

 

896376

 

Legal References:

 

279.8, 285.10(9), 285.10(10), 285.11(6), 721.4,              

721.8, Code of Iowa; 281 I.A.C., 43.9, 43.10(5)              

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

903.4 Exhibit A - Application and Agreement for Use of District Buses

Code 903.4 

Exhibit A

Application and Agreement for Use of Decorah Community School District Bus

Name of Organization:                                                                                                                         

Address of Organization:                                                                                                                     

Telephone of Organization:                                                                                                                 

Representative/Contact Person:                                                                                                            

Email of Contact Person:                                                                                                                      

Telephone of Contact Person                                                                                                               

The above-named organization requests to use a bus of the Decorah Community School District as follows:

Bus:                                                                                                                                                    

Date:                                                                                                                                                   

Time:  From                                                     a.m./p.m. to                                                     a.m./p.m.

Destination:                                                                                                                                         

For the following event/activity (be specific):                                                                                        

                                                                                                                                                           

Anticipated No. of Participants:                                                                                                            

The adult sponsors are:                                                                                                                        

                                                                                                                                                           

 

Rental Fee:                   $                                             

Driver's Charges:          $                                             

All charges are payable in advance if requested.  Make checks payable to the Decorah Community School District.

     Payment is required in advance:  Yes _____   No _____

  Check if a certificate of liability coverage is required of the organization.

 

I/We agree to be bound by the following conditions:

1.         Availability of the bus is contingent upon the activity in no way interfering with the District's educational and activity program. I/We understand that the District reserves the right without penalty (but with refund of the charges) to cancel any agreement to allow my/our use of the bus(s).

2.         The use of the bus will not conflict with any laws or the policies, rules or regulations of the District.

3.         I/We will exercise care in the use of the bus and agree to compensate the District for any damage done to the bus or property of the District. (The individual representative(s) agrees to reimburse the District in the event the organization fails to make reimbursement.)

4.         The activity will be constantly supervised by an adequate number of adult sponsors.

5.         No alcoholic beverages or controlled substances, substance paraphernalia, or look-alike substance will be made available, used or consumed in the bus.

6.         No smoking or use of tobacco products will be allowed in the bus.

7.         The activity is not for a commercial profit‑making venture or for personal financial gain.

8.         The bus will be used only within the State of Iowa.

9.         I/We agree to provide an insurance certificate naming the District as an additional insured with the appropriate limits, if requested, in advance of the use of the bus.

10.       The representative and the organization agree to indemnify, save and hold harmless the District, its agents, employees, and officials from any and all claims or damages, including attorney fees and expenses, that may arise by reason of the organization’s use of the bus.

 

Approved:

 

 

                                                                                                                                                           

Representative                                                              Superintendent

 

Title:                                                                           

 

Date:                                                                            Date:                                                               

 

 

Copies to:  Organization Representative

                 Superintendent

                 Manager of Transportation  

 

 

896377