903.1 Community Use of School Facilities
Code No. 903.1
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COMMUNITY USE OF SCHOOL FACILITIES
The Board promotes the concept of school facilities serving as a center for community activities. Therefore, groups or organizations in the community will be allowed to use school facilities when the following conditions are met:
1. The use does not interfere with or interrupt the District's educational and activity programs.
2. The use is consistent with state law and conforms to and complies with District policies, rules and regulations.
3. The group or organization is responsible and will exercise care in the use of the facilities.
4. The activity is constantly supervised by an adequate number of adult sponsors.
5. Adult sponsors ensure compliance with Governor Reynolds’s current or future orders allowing facilities to open including: supervision of required capacity limits, supervision of required group size limits, supervision of required social distancing practices, and sanitization and hygiene requirements.
6. No alcoholic beverages, controlled substances, substance paraphernalia, look-alike substances, tobacco or tobacco products are available or used on school grounds.
7. Animals are not brought onto District property without prior District approval.
8. If a key/FOB is checked out by an adult sponsor, the sponsor shall not lend the key to any other person and shall be the first person to arrive and the last person to depart. The key must be returned on the next business day.
9. The activity is confined to the area designated, and no school equipment or supplies are used except as approved in advance.
10. No District property shall be moved or rearranged without District approval. All property of the organization must be immediately removed. All trash shall be properly disposed of in accordance with District directions.
11. A written Application and Agreement for use of Decorah Community School District Facilities and Equipment is executed and approval is received in advance through the Superintendent or its designee.
12. Fees are paid in advance, if requested.
13. The group or organization shall be responsible for paying for any damage or destruction to the school property.
14. The group or organization shall indemnify and hold the District, its officers, employees, and agents harmless from any claims or charges arising from the actions or inactions of the group or organization.
15. A liability insurance certificate is provided in advance, if requested.
16. While the District may sponsor use by education-related organizations of the District's ICN room, the organization's mission must be consistent with the District's mission. Organizations authorized to use the ICN room must ensure their use of the ICN room is consistent with their mission, that the ICN will not be used for profit-making ventures, and that they will not resell time on the ICN. The organizations must follow the state scheduling requirements, as well as schedule the room through the District.
Code No. 903.1
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17. It shall be the responsibility of the organization using the ICN room to originate, receive and broadcast programming in compliance with the law regarding authorized use of and content of the programming on the ICN. The District assumes no responsibility or liability for organizations using the ICN room in violation of the law, District policies and rules and regulations.
A written application and agreement must be executed by the group or organization and approved by the Superintendent. If the Superintendent denies the request, the group or organization may appeal by using the Complaint Procedure, starting at the Superintendent's level. The Board reserves the right to disallow a use approved by the Superintendent and may withdraw approval.
Fees shall be charged for use of District facilities. The fee schedule shall be established by the Board.
Date of Review: July 13, 2020
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Date of Revision: July 13, 2020
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Legal References: Chapter 99B, 123.46, Chapter 142D, 276.10, 278.1(1)(d), 279.8, 279.8A, 297.9, 297.10, 297.11, 721.2(5), Code of Iowa, 751 I.A.C. Chapter 7
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903.1 Exhibit A - Fee Schedule for Use of School Facilities
Code No. 903.1
Exhibit A
FEE SCHEDULE FOR USE OF SCHOOL FACILITIES
Group 1: School-affiliated groups (such as Booster Clubs, Parent-Teacher Associations, professional associations), recognized community recreational programs sponsored by not-for-profit organizations, not-for-profit youth groups (such as Boy Scouts, Girl Scouts, Junior Achievement), and adult education groups.
Group 1 entities shall not be charged a rental fee. They may be charged custodial services, food service fees, and for operation of the sound system.
Group 2: Not-for-profit civic and community groups, churches, and families.
Group 2 entities shall not be charged a rental fee. They may be charged custodial services, food service fees, and for operation of the sound system.
Group 3: For-profit groups.
Group 3 entities shall be charged a rental fee and may be charged custodial services, for food service fees, and for operation of the sound system.
Auditorium $100 per day
Gymnasium $100 per day
Cafeteria $ 40 per day
Classroom (each) $ 40 per day
Kitchen $ 40 per day
Operation of Sound System $ 45 per hour
Operation of Auditorium Lighting $ 45 per hour
Custodial Fee $ 40 per hour
Date of Review: July 16, 2018
Date of Revision:
August 15, 2016
DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS
01267566
903.1 Exhibit B - Application and Agreement for Use of District Facilities and Equipment
Code No. 903.1
Exhibit B
APPLICATION AND AGREEMENT
FOR USE OF
DECORAH COMMUNITY SCHOOL DISTRICT FACILITIES AND EQUIPMENT
Name of Organization:
Address of Organization:
Telephone of Organization:
Representative/Contact Person:
Email of Contact Person:
Telephone of Contact Person:
The above-named organization requests to use the facilities and equipment of the Decorah Community School District as follows:
Building:
Room(s)
Date: Time: From a.m./p.m. to a.m./p.m.
For the following activities (be specific):
Anticipated No. of Participants:
The adult sponsors are:
Check here that the adult sponsors understand they are responsible for ensuring compliance with Governor Reynolds’s current or future orders allowing facilities to open including: supervision of required capacity limits, supervision of required group size limits, supervision of required social distancing practices, and sanitization and hygiene requirements.
The organization desires to use the following District equipment and/or needs the following special accommodations (state any special tables, scoreboards, microphones, video equipment, extension cords, podiums, etc., needed):
Rental Fee: $
Building Supervision Charges: $
Custodial Charges: $
Food Service Charges: $
Other Charges: $ Specify:
Total $
All charges are payable in advance if requested. Make checks payable to the Decorah Community School District.
Payments must be made in advance: Yes _____ No _____
Check here if the organization is required to provide a certificate of liability insurance.
Check here if the certificate of insurance must include the District as an additional named insured.
I/We agree to be bound by the following conditions:
1. Availability of the facilities and/or equipment is contingent upon the activity in no way interfering with the District's educational and activity program. I/We understand that the District reserves the right without penalty (but with refund of the charges) to cancel any agreement to allow my/our use of the facilities and/or equipment.
2. The use of the facilities and/or equipment will not conflict with any laws or the policies, rules, or regulations of the District.
3. I/We will exercise care in the use of the facilities and/or equipment and agree to compensate the District for any damage done to the facilities or property of the District. (The individual representative(s) agrees to reimburse the District in the event the organization fails to make reimbursement.)
4. The activity will be constantly supervised by an adequate number of adult sponsors.
5. No alcoholic beverages, controlled substances, substance paraphernalia, or look-alike substances will be made available, used or consumed on the District grounds.
6. No smoking or use of tobacco products will be allowed on the District grounds.
7. Animals shall not be brought onto District property without permission of the District.
8. If a key is checked out, the person to whom the District checks out the key will be the first to arrive and the last to leave and will insure that all lights and equipment are turned off and the facility locked. The key will not be loaned to anyone and will be returned the next District business day.
9. The activity will be confined to the area approved and no school equipment or supplies will be used except as approved in advance.
10. The activity is not for a commercial profit-making venture or for personal financial gain.
11. If the facility being used is a gymnasium, all participants will wear gym shoes.
12. No District property shall be altered, moved or rearranged without District approval. All property of the organization must be immediately removed. All trash shall be properly disposed of in accordance with District directions.
13. I/We agree to provide an insurance certificate naming the District as an additional insured with the appropriate limits, if requested, in advance of the activity.
14. The District retains the right to access the facilities and to remove persons from District property.
15. The representative and the organization agree to indemnify, save and hold harmless the District, its agents, employees, and officials from any and all claims or damages, including attorney fees and expenses, that may arise by reason of the organization’s use of the facilities and/or equipment or arising from any activity thereon by the organization, its officers, agents or employees.
Approved:
_________________________________ ___________________________________
Representative Superintendent or Building Principal
Title:_____________________________
Date: ____________________________ Date:_______________________________
Copies to: Organization Representative
Superintendent/Building Principal
Head Custodian
Date of Revision: July 13, 2020
