200 Legal Status of School District

BOARD OF DIRECTORS
Series 200

 

200      Statement of Guiding Principles

201      General Organization
            201.1   Name of School District
            201.2   Legal Status of the Board
            201.3   Elections
​            201.4   Membership
            201.5   Term of Office
            201.6   Board Vacancies

202      Duties of the Board
            202.1   Code of Ethics
​            202.2   General Powers and Duties
            202.3   President
            202.4   Vice President
            202.5   Secretary
            202.6   Treasurer

203      Meetings of the Board
            203.1   Organizational Meetings
            203.2   Regular Meetings
            203.3   Special Meetings
            203.4   Annual Meetings
            203.5   Work Sessions
            203.6   Quorum for Meetings
            203.7   Agenda
            203.8   Notice of Meetings
            203.9   Open Meetings; Closed Sessions
            203.10 Meetings by Telephone or Other Electronic Means
            203.11 Minutes of Meetings
            203.12 Rules of Order
            203.13 Procedures for Public Comments
            203.14 Public Hearings
            203.15 Method of Voting
            203.16 Security and Protection

204      Procedures of Operation
            204.1   Board Policies
            204.2   Authority of the Board
            204.3   Committees
            204.4   Legal Counsel
            204.5   Compensation; Reimbursement for Expenses
            204.6   Conflicts of Interest
            204.7   Gifts and Honoraria to District Board Members, Officials,
                        Employees, and Their Families
            204.8   Administrative and Management Team
            204.9   School Visitations by Board Members
            204.10 Board of Directors and Elected Officials
            204.11  Complaint Procedures
            204.11      Exhibit A – Complaint Form

205      Miscellaneous
            205.1   Membership in State Association
            205.2   Board Member Orientation and Services
            205.3   Board Member Liability

            The Board of Directors of the Decorah Community School District reviewed all of the policies in Series 200, Board of Directors, on the following dates:

February 9, 2004

March 9, 2009

 

 

Filing Instructions:  File this page immediately behind the Table of Contents in Series 200.

 

 

602794

DECORAH COMMUNITY SCHOOL DISTRICT

201 General Organization

201.1 Name of School District

            Code No. 201.1

 

Name of School District

The school district is organized and known as the Decorah Community School District located in the counties of Winneshiek and Allamakee, State of Iowa. 

 

Date of Revision:

February 9, 2004                     

 

 

Legal References: 

 

274.6, 278.1(9), Code of Iowa                                  

 

 

543046

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

 

201.2 Legal Status of the Board

Code No. 201.2

LEGAL STATUS OF THE BOARD

The Board of Directors of the Decorah Community School District derives its legal status from the Constitution of the State of Iowa and from statutes legally adopted by the Iowa General Assembly.  The Board of Directors acts as an agent of the State in educational matters.

 

 

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

Article IX, Iowa Constitution; 274.1, 274.7, 279.8,

Code of Iowa; 281 I.A.C. 12.1(2)                             

 

602796

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

201.3 Elections

Code No. 201.3

Elections

Elections are governed by the laws of the State of Iowa, and the Board Secretary is directed to cooperate with State and County Commissioners of Elections in conducting elections in the District.

Regular elections shall be held biennially on the second Tuesday in September of each odd numbered year for the election of directors and for the purpose of submitting to the voters any matter authorized by law.

The Board of Directors may call a special election for the purpose of submitting to the voters any matter authorized by law.  Unless otherwise authorized by law, special elections shall be limited to the following dates:  the first Tuesday in February, the first Tuesday in April, the last Tuesday in June, and the second Tuesday in September in odd numbered years, and the first Tuesday in February, the first Tuesday in April, the second Tuesday in September and the first Tuesday in December in even numbered years.

 

 

Date of Revision:

 March 9, 2009                       

 

 

Legal References:

 

Chapters 39-53, 69.12, 257.18, 275.18-275.22, 275.35-275.38, 275.55, Chapters 277 and 278, 279.6, 279.7,                                                           

296.1-296.6, 298.2, 298.18, 300.2, Code of Iowa   

 

602851

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

201.4 Membership

Code No. 201.4

MEMBERSHIP

The Board of Directors shall consist of five members.  Members shall be residents and eligible electors of the District.  All members of the Board of Directors shall be elected at large by voters of the entire District.

The Board of Directors believes that the following characteristics are necessary for an effective Board member:  a willingness to put forth an effort to serve the students and community; a belief that public education is important; support for the democratic process; respect for educators and students; the ability to examine facts and make a decision free from personal bias.

 

 

 

 

 

 

 

 

Date of Revision:

April 10, 2017                        

 

01352267

 

 

Legal References:

 

39.3, Chapter 68B, 275.12, 275.23A, 275.25,         

275.35, 275.36, 275.38, 275.41, 277.5, 277.23, 277.27, 277.28, 278.1 Code of Iowa; 281 I.A.C. 12.1(2)                                                                     

 

 

 

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

201.5 Term of Office

Code No. 201.5

Term of Office

Each member of the Board of Directors elected after 2008 shall be elected for a term of four years or to complete the unexpired term of a regularly elected member.  Each member of the Board of Directors appointed by the Board to fill a vacancy on the Board serves until a successor is elected at the next pending election and qualifies by taking the oath of office.

 

 

 

 

Date of Revision:

     November 10, 2008           

 

 

Legal References:

 

39.24, 69.12, 274.7, 275.23A, 277.25, 277.28, 277.30,                                                                     

279.6, 279.7, Code of Iowa                                      

 

603128

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

201.6 Board Vacancies

Code No. 201.6

Board Vacancies

Vacancies occurring among the members of the Board may be filled by the Board by appointment pursuant to law.  A person so appointed to fill a vacancy shall hold office until a successor is elected at the next pending election and qualified.  Any person appointed shall qualify within ten days thereafter.

The Secretary of the Board shall call a special election in the District to fill a vacancy on the Board not filled within thirty days after the occurrence thereof, or when the Board is reduced below a quorum for any cause.

A vacancy will exist if there is a failure to elect at a proper election, if there is a failure to appoint within the time fixed by law, if there is a failure of a director to qualify within the time prescribed by law, if a director ceases for any reason to be a resident of the District or of a director district, if there is a resignation or upon the death of a director, if a director is removed from office, or if a director is convicted of a felony or of any public offense involving a violation of the oath of office.

If the office of President becomes vacant, the Vice –President shall become President, and the Board shall elect a new Vice-President for the remainder of the one-year term.

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

21.6(3)(d), Chapter 66, 69.12, 274.7, 277.4,           

277.27, 277.28, 277.29, 277.30, 279.6,                   

279.7, 701.7, Code of Iowa                                      

 

 

543051

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

202 Duties of the Board

202.1 Code of Ethics

Code No. 202.1

CODE OF ETHICS

The members of the Board of Directors of the Decorah Community School District adhere to the following Code of Ethics:

AS A SCHOOL BOARD MEMBER:

1.         I will listen.

2.         I will respect the opinion of others.

3.         I will recognize the integrity of my predecessors and associates and the merit of their work.

4.         I will be motivated only by an earnest desire to serve my District and the children of my community in the best possible way.

5.         I will not use the schools or any part of the school program for my own personal advantage or for the advantage of my friends or supporters.

6.         I will adhere to the requirements of the Iowa Open Meetings law and to laws on protecting confidentiality of personal information.

7.         I will recognize that to promise in advance of a meeting how I will vote on any proposition which is to be considered is to close my mind and agree not to think through other facts and points of view which may be presented in the meeting.

8.         I will expect, in Board meetings, to spend more time on educational programs and procedures than on business details.

9.         I will recognize that authority rests with the Board in legal session, and not with individual members of the Board, except as authorized by law.

10.       I will make no disparaging remarks, in or out of the Board meeting, about other members of the Board or their opinions.

11.       I will express my honest and most thoughtful opinions frankly, in Board meetings, in an effort to have all decisions made for the best interests of the children and the schools.

12.       I will insist that all members of the Board participate fully in Board action, and recommend that when special committees are appointed, they serve only in an investigatory and advisory capacity.

13.       I will abide by majority decisions of the Board.

14.       I will carefully consider petitions, resolutions, and complaints, and will act upon them in the best interests of the schools. 

15.       I will not disclose the confidential business of the Board in my home, on the street, or in my office; the place for such discussion being the Board meeting.

16.       I will endeavor to keep informed on all local, state, and national educational developments of significance so that I may become a better Board member.

IN MEETING MY RESPONSIBILITY TO MY COMMUNITY:

1.         I will consider myself a trustee of public education and will do my best to protect it, conserve it, and advance it, giving to the children of my community the educational facilities that are as complete and adequate as it is possible to provide.

2.         I will consider it an important responsibility of the Board to interpret the aims, methods and attitudes of the schools to the community.

3.         I will earnestly try to interpret the needs and attitudes of the community and do my best to translate them into the educational program of the schools.

4.         I will attempt to procure adequate financial support for the schools.

5.         I will represent the entire District rather than individual electors, patrons, or groups.

6.         I will not regard the schools as my own private property, but as the property of the people.

IN MY RELATIONSHIP WITH THE SUPERINTENDENT AND STAFF:

1.         I will function, in meeting the legal responsibility that is mine, as a part of a legislative, policy-forming body, not as an administrative officer.

2.         I will recognize that it is my responsibility, together with that of my fellow Board members, to see that the schools are properly run -- not to run them myself.

3.         I will expect the schools to be administered by the best-trained technical and professional people it is possible to procure.

4.         I will recognize the Superintendent as executive officer of the Board.

5.         I will work through the administrative employees of the Board, not over or around them.

6.         I will expect the Superintendent to keep the Board adequately informed through oral and written reports.

7.         I will vote to employ personnel only after the recommendation of the Superintendent has been received, except for employment of a new superintendent.

8.         I will insist that contracts be equally binding on the employee and on the Board.

9.         I will give the Superintendent power commensurate with his/her responsibility and will not in any way interfere with or seek to undermine his/her authority.

10.       I will give the Superintendent friendly counsel and advice.

11.       I will present any personal criticism of employees to the Superintendent.

12.       I will refer complaints to the proper administrative officer.

TO COOPERATE WITH OTHER SCHOOL BOARDS:

1.         I will not help to employ an employee who is already under contract with another school district without first securing assurance from the proper authority that the person can be released from contract.

2.         I will consider it unethical to bid for the services of an employee or pursue any procedure calculated to embarrass a neighboring board or superintendent.

3.         I will not recommend an employee for a position in another school unless I would employ said person under similar circumstances.

4.         I will answer all inquiries about the standing and ability of an employee to the best of my knowledge and judgment, with complete frankness, being careful not to overpraise nor to be unduly critical. 

5.         I will associate myself with school board members of other districts, both personally and in conferences, for the purposes of discussing school problems and cooperating in the improvement of public school conditions. 

Date of Revision:

February 9, 2004                     

 

 

Legal References: 

 

279.8, Code of Iowa; Iowa Ass'n. of School              

Boards Guide  to Better Boardmanship                      

 

 

543052

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

202.2 General Powers and Duties

Code No. 202.2

General Powers and Duties

The Board of Directors shall establish policies for its own government and that of the directors, officers, employees and pupils, and for the care of the schoolhouses, grounds and property of the School District, and shall aid in the enforcement of these policies and rules promulgated thereunder. 

The Board of Directors shall determine the number of buildings to be used. 

The Board of Directors shall carry into effect any instruction from an election upon matters within the control of the voters. 

The Board of Directors shall enter into all necessary contracts for exercising powers granted and for performing duties required by law.  The Board of Directors may delegate to the superintendent or to the superintendent’s designee authority to enter into certain types of contracts on behalf of the District.  Only those contracts approved by the Board of Directors or entered into by the superintendent or the superintendent’s designee pursuant to delegated authority shall be valid and binding upon the District.

It is recognized that the Board of Directors has three major roles: 

            Legislative - The Board of Directors represents the people of the District as a whole and will function as a policy-making body. 

            Executive - The Board of Directors selects the superintendent of schools as the District's chief executive officer and delegates to the superintendent the authority for formulating and overseeing rules, regulations, plans and administrative details, necessary to ensure that the policies of the Board and legal requirements are carried out in the daily operation of the schools. 

            Evaluation - The Board of Directors, through careful study and consideration of facts and conditions, determines whether the schools are operated efficiently and effectively based upon a sound philosophy of education and upon identified goals.  The Board of Directors reviews the educational program and ancillary services periodically. 

 

 

Date of Revision:

 March 9, 2009                       

 

 

Legal References: 

257.18, 274.1, 274.2, 274.7, Chapter 279, Chapter 

280, 282.3, 282.4, 282.5, 296.1, 297.1, 297.22, 298.1,                                                                       

298.2, 298.10,298.18, 298.21, 300.2,301.1, Code of                                                                                  

Iowa; 281 I.A.C. 12.1(2), 12.8                                 

 

602805

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

202.3 President

Code No. 202.3

President

The President of the Board of Directors shall be elected by a majority vote at the first regular Board meeting held after the second Tuesday in September of each year to serve a one-year term of office.  The President shall be elected by the newly elected Board in years in which Board elections are held.  There is no limit on the number of times an individual may serve as President.  The President may be removed by a two-thirds vote of the entire Board of Directors.

The President of the Board of Directors shall preside at all of its meetings, sign all warrants, drafts and orders as provided by law, sign all contracts made by the Board, and appear, when necessary, on behalf of the District in all actions brought by or against it.

The President is entitled to discuss and to vote on all matters before the Board.

The President has the authority to call special meetings of the Board of Directors.  Prior to Board meetings, the President shall consult with the Superintendent on the agenda.

It shall be the responsibility of the President to lead a well-organized Board in an effective and efficient manner.  The President shall set the tone of the meetings, and as the representative of the consensus of the Board, speak on behalf of the Board to the public.

 

 

 

Date of Revision:

 March 9, 2009                       

 

 

Legal References:

 

279.1, 279.2, 279.5, 291.1, Code of Iowa                

 

 

 

602810

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

202.4 Vice President

Code No. 202.4

Vice President

After the President is elected, the Vice President of the Board of Directors shall be elected by a majority vote at the first regular Board meeting held after the second Tuesday in September of each year to serve a one-year term of office.  The Vice President shall be elected by the newly elected Board in years in which Board elections are held. There is no limit on the number of times an individual may serve as Vice President.  The Vice President may be removed by two-thirds vote of the entire Board of Directors.

The Vice President shall serve in the absence of the President and shall perform such other duties as may be assigned by the President or by the Board of Directors.  If the President is unable or unwilling to carry out required duties, it shall be the responsibility of the Vice President to carry out the duties of the President.  If the President is unable or unwilling to complete the term of office, the Vice President shall serve as President for the balance of the President's term of office, and a new Vice President shall be elected by majority vote of the Board.

The Vice President is entitled to discuss, to make or second a motion, and to vote on all matters before the Board. 

 

 

 

Date of Revision:

 March 9, 2009                       

 

 

Legal References:

 

279.1, 279.5, 279.8, Code of Iowa                           

 

 

602814

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

202.5 Secretary

Code No. 202.5

SECRETARY

The Board of Directors shall appoint a Secretary at a regular or special meeting of the Board held prior to July in each year. The Secretary shall be appointed for a term of one year or until earlier removed. The Secretary may not be a member of the Board or a teacher in the District but may be another employee of the District.

The Secretary must qualify by taking oath of office and posting bond within 10 days of appointment. The bond shall be in such form and amount as determined by the Board.

The major duties of the Secretary include:

·       Filing and preserving copies of all reports made and all papers transmitted pertaining to the business of the District. The Secretary shall be the custodian of public records.

·       Keeping complete minutes of all Board meetings and keeping records of all elections; assisting in preparing Board agendas.

·       Causing publications to be made of Board proceedings and other notices, as required by law.

·       Keeping an accurate and separate account of each school fund.

·       Keeping and publishing an accurate account of all bills and presenting them to the Board for audit and approval for payment.

·       Drawing warrants for claims allowed by the Board; countersigning and keeping a record of all warrants showing the fund upon which the warrant is drawn, the date, name of payee, purpose and the amount.

·       Receiving all monies belonging to the District.

·       Depositing school funds in financial institutions designated by the Board as official depositories and filing with the County Treasurer and the Treasurer of the State a list of such depositories with any changes authorized by the Board.

·       Completing and maintaining a record of invested funds and of interest earned thereon.

·       Filing reports and other information with the Area Education Agency and/or the State Department of Education.

·       Reporting to the Department of Education, the county auditor, and the county treasurer the names and addresses of the President, the Secretary, and the Treasurer of the Board as soon as practical after each such officer has qualified.

·       Requesting reports from accredited nonpublic schools.

·       Preparing yearly reports on all resident children of compulsory attendance age as required by law.

·       Receiving enrollment requests and reports and reporting any violation of the truancy law.

·       Keeping bond registration records.

·       Receiving nomination papers and filing them with the county commissioner of elections.

·       Preparing an annual financial report.

·       Supervising the payroll and the items withheld for taxes and other approved reasons.

·       Preparing and mailing or delivering and receiving notices to and from teachers, administrators, or other employees relating to termination of contracts.

·       Performing such other duties from time to time as may be required by the Board, the Superintendent, or by law.

 

 

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

11.6(1), 12B.10-.12, Chapter 12C, Chapters 21,      

22, 24; and 26, 74, 74A, 274.13, 277.4, 277.7, 277.28,                                                                     

277.31, 277.32, 278.2, 279.2, 279.3, 279.5, 279.6,

279.7,279.8, 279.15, 279.16, 279.17, 279.18, 279.19A,                                                                  

279.23, 279.24, 279.29, 279.30, 279.32, 279.33,    

279.35, 280.14, 282.1, 282.18, 282.20, 282.21, 282.31,                                                                     

283.A5, 285.3 290.2, Chapter 291, 294.4, Chapter 298,                                                                          

Chapter 298A, 299.3, 299.4, 299.5A, 299.7, 299.10,                                                                     

299.15, 299.16, 299A.5, 299A.8, 301.1; Code of Iowa,                                                                        

281 I.A.C. 12.3(1)                                                    

 

 

603136

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

202.6 Treasurer

Code No. 202.6

TREASURER

The Decorah Community School District has designated the Treasurer as Director of Business Services.  The salary of the Treasurer/Director of Business Services shall be set by the Board.

The Board of Directors shall appoint a Treasurer at a regular or special meeting of the Board held prior to July in each year.  The Treasurer shall be appointed for a term of one year or until earlier removed.  The Treasurer may not be a member of the Board or a teacher in the District but may be another employee of the District.

The Treasurer must qualify by taking oath of office and posting bond within l0 days of appointment.  The bond shall be in such form and amount as determined by the Board.

The major duties of the Treasurer include:

  • Keeping an accurate and separate account of each school fund.
     
  • Making and filing with the Board monthly financial statements showing receipts, disbursements, and the remaining balance in each school fund.
     
  • Stamping warrants not paid for want of funds, keeping a record of warrants so issued, and calling for payment when funds are available.
     
  • Receiving all monies belonging to the District.
     
  • Depositing school funds in financial institutions designated by the Board as official depositories.
     
  • Furnishing to the Board a sworn statement of each depository showing balances as of June 30th.
     
  • Completing and maintaining a record of invested funds and of interest earned thereon.
     
  • Mailing itemized statements to the Treasurer of debtor districts.
     
  • Preparing an annual financial report.
     
  • Redeeming bonds when funds on hand are sufficient.
     
  • Assisting the Superintendent with the development of the budget and of long-range financial planning.
     
  • Establishing rules and regulations for purchasing and requisitioning for the District.
     
  • Supervising data processing procedures to provide management information.
     
  • Being responsible for data on the financial operations of the District which would serve in helping the Board and the administration in making decisions consistent with the budget.
     
  • Insuring that proper accounting and investment procedures are followed.
     
  • Serving as a consultant on any grant proposal originating in the District.
     
  • Assisting in preparation of specifications for items on which competitive bidding is done, and advising the Board as to the awarding of contracts.
     
  • Reviewing and recommending for approval the requirements for and maintenance of an insurance program for the District through consultation with the Superintendent.
     
  • Developing a line item budget for the District.
     
  • Attending all Board meetings to answer financial questions.
     
  • Assisting with negotiations by providing financial information.
     
  • Performing such other duties from time to time as may be required by the Board, the Superintendent, or by law.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

11.6(1), 12B.10-.12, Chapter 12C, Chapter 24;       

Chapters 74 and 74A, 277.28, 277.31, 277.32,        

279.3, 279.6, 279.8, 279.29, 279.31, 279.32, 279.33,                                                                     

279.35, 280.14, 282.1, 282.31, Chapter 291, Chapter                                                                    

298, Chapter 298A,  Code of Iowa, 281 I.A.C. 12.3(1)                                                                     

                                                                                 

 

543057

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

203 Meetings of the Board

203.01 Organizational Meetings

Code No. 203.1

 

Organizational Meetings

The organizational meeting of the Board of Directors shall be held on the Monday immediately following the regular board election in odd-numbered years (third Monday of September).  Notice of the time and place of such meeting shall be given by the Secretary of the Board to each member and to each member-elect of the Board.  Transfer of Board materials and responsibilities shall be effected at this meeting.  Notice of the meeting time shall also be posted at least 24 hours in advance at the Central Administration Building.

The meeting shall be called to order by the Secretary of the Board.  New members of the Board will be sworn into office unless they have been so sworn previously.  The new Board of Directors shall elect from its membership a president and a vice-president.

 

 

Date of Revision:

 March 9, 2009                       

 

 

Legal References:

 

21.4, 277.28, 277.31, 279.1, Code of Iowa              

 

603411

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

203.02 Regular Meetings

Code No. 203.2

Regular Meetings

Regular meetings of the Board of Directors shall be held in the Central Administration Building, 510 Winnebago, Decorah, Iowa, on the second Monday of each month, except that the regular meeting in September in odd-numbered years shall be on the Monday immediately following the regular board election (third Monday in September).  Notice of the meeting time shall be posted at least 24 hours in advance at the Central Administration Building.

 

 

Date of Revision:

 

 March 9, 2009                       
 

 

 

Legal References:

 

21.4, 279.1, 279.2, Code of Iowa                             

 

603416

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

203.03 Special Meetings

Code No. 203.3

Special Meetings

Special meetings of the Board of Directors may be held as may be determined by the Board of Directors, or as called by the President, or as called by the Secretary upon the written request of a majority of the members of the Board, or upon recommendation of the Superintendent.  Notice of a special meeting shall be given in person or by letter to each Board member specifying the time, purpose of the meeting and of the place where the meeting is to be held; however, attendance by a Board member shall be a waiver of the notice requirements.

 

Date of Revision:

February 9, 2004                     

543067

 

Legal References:

 

21.4, 279.2, Code of Iowa                                        

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

203.04 Annual Meetings

Code No. 203.4

Annual Meetings

At a regular or special meeting held on or after August 31 but prior to or at the regular meeting in September, the Board shall audit the reports of the Secretary and Treasurer for the year ending on the preceding June 30.  The Board shall examine, reconcile and approve, if in order, the reports, and the President, Secretary, and the Treasurer shall affix their signatures thereto.  The Superintendent shall also make an annual report on the status of the District at this meeting. 

 

Date of Revision:

 March 9, 2009                       

 

 

Legal References:

 

21.4, 279.3, 279.31, 279.33, 291.14, Code of Iowa 

 

603419

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

203.05 Work Sessions

Code No. 203.5

 

Work Sessions

A work session is an informal meeting of the Board where facts are gathered and in-depth discussion is held, but where no final action is taken.  The public shall have a right to be present unless a topic may be discussed in closed session, but the public shall not have a right to address the Board during a work session.

A work session may be called by a majority of the Board members, by the Board President, or by the Board Secretary upon the written request of a majority of the Board.  If a work session is called, public notice shall be given of the date, time, and place of the work session and of the tentative topics of discussion.  Minutes will be kept showing the date, time, and place of the work session, Board members present, and the items discussed.

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

21.4, 279.2, Code of Iowa                                        

 

 

543069

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

203.06 Quorum for Meetings

Code No. 203.6

Quorum for Meetings

The majority (a minimum of three) of the members of the Board of Directors shall constitute a quorum for the transaction of business but a lesser number may adjourn from time to time.  A majority vote of those present and voting shall be necessary and sufficient to pass any motion or to take any action of the Board unless a vote of a greater number with respect to the particular subject matter shall be required by law or by Board policy.

 

Date of Revision:

February 9, 2004__________

 

 

Legal References:

 

279.4, Code of Iowa                                                 

 

 

543070

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

203.07 Agenda

Code No. 203.7

Agenda

The Superintendent of Schools, in consultation with the President of the Board of Directors, shall submit to the Board of Directors for its consideration a tentative agenda which shall set forth the order of business for that meeting.  Generally, the agenda should be distributed at least two days before the meeting.  The agenda may contain supporting data for the suggested items of business together with recommendations.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

21.4, 279.8, Code of Iowa                                        

 

 

543071

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

203.08 Notice of Meetings

Code No. 203.8

 

Notice of Meetings

Advance notice of the time, date, place and the tentative agenda of each Board meeting shall be given at least twenty-four hours prior to the meeting, unless an emergency exists, or unless the meeting is exempt from the Open Meetings Law. Notice shall be given by notifying the news media who have filed a request for notice and by posting the notice on the announcement bulletin board located in the Central Administration Offices at 510 Winnebago, Decorah, Iowa.  When it is necessary to hold an emergency meeting and it is not possible to give twenty-four hours notice, then as much notice as is reasonably possible shall be given, and the nature of the reason for failure to give twenty-four hours notice shall be stated in the minutes.

Formally constituted subunits of the Board of Directors may conduct a meeting without notice during a lawful meeting of the Board of Directors, a recess in that meeting, or immediately following that meeting, if the meeting of the subunit is publicly announced at the Board meeting and the subject of the meeting reasonably coincides with the subject discussed or acted upon by the Board of Directors.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

Chapter 21, Code of Iowa                                           

 

543072

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

203.09 Open Meetings; Closed Sessions

Code No. 203.9

Open Meetings; Closed Sessions

Open Meetings.

Meetings of the Board of Directors shall be open to the public unless otherwise authorized to be closed by federal or state law.  Final action by the Board of Directors on any matter shall be taken in open meeting unless a provision of the Code of Iowa expressly permits such actions to be taken in closed session.  Any gathering of a majority of Board members, either formal or informal, in which deliberation or action on a policy matter takes place is defined as a meeting.  A gathering for the sole purpose of social or ministerial action shall not constitute a Board meeting.

Closed Sessions. 

Two categories of Board sessions may be closed to the public.  The first category is known as "exceptions" to the open meetings law, the second category is known as "exemptions" to the open meetings law.

Exceptions to Open Meetings. 

A specific motion stating the reason for the closed meeting must be made and seconded, followed by a two-thirds affirmative roll call vote of the total membership of the Board or of all of the members present at the meeting.  The Board may enter into a closed session for any reason authorized by law, including:

a.               To review or discuss records which are required or authorized by state or federal law to be kept confidential as a condition for the District's possession or receipt of federal funds.

b.               To discuss strategy with counsel in matters presently in litigation or where litigation is imminent if disclosure would be likely to prejudice or disadvantage the position of the District in that litigation.

c.               To discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student, unless an open session is requested by the student or the student's parent or guardian if the student is a minor.

d.               To discuss specific law enforcement matters which, if disclosed, would enable law violators to avoid detection.

e.               To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered, when a closed session is necessary to prevent needless and irreparable injury to that individual's reputation and when the individual requests a closed session.

f.                To discuss the purchase or sale of particular real estate, but only when premature disclosure could be reasonably expected to increase the price the Board would have to pay for the property or reduce the price the governmental body would receive for that property.  Once the transaction is complete, however, the minutes and audio recording of the closed session will be available to the public.

The vote of each member on the question of holding the closed session, and the reason for holding the session, shall be announced publicly in open session and entered in the minutes.  Final action on all matters discussed in closed session shall be taken in open session unless otherwise allowed to be taken in closed session.

Closed sessions shall be audio recorded and detailed minutes shall be kept.

Exemptions to the Open Meetings Law.

A meeting that is exempt from the open meetings law can be held without public notice, without a tentative agenda and without a vote to go into closed session, and may be separate from any open public meeting.

The Board may meet at any time to discuss negotiation strategy regarding a certified bargaining unit, to discuss negotiation strategy for groups of employees not included in a certified bargaining unit, to conduct a private hearing relating to the recommended termination of a teacher's contract, or as otherwise required or allowed by law.

There are no legal requirements for any type of a record to be maintained of the negotiation strategy sessions.  The private hearing in the teacher's contract termination shall be recorded verbatim by a certified shorthand reporter.

 

Date of Revision:

  October 10, 2011                  

 

 

Legal References:

 

20.17(5), Chapter 21, Chapter 22, 279.15 Code of  

Iowa                                                                         

                                                                                 

 

 

817606

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS 

 

203.10 Meetings by Telephone or Other Electronic Means

Code No. 203.10

 

Meetings by Telephone or Other Electronic Means

A meeting will be conducted by electronic means only if a meeting in person is impossible or impractical.  If an electronic meeting is held, public access to the conversation will be allowed unless the meeting is exempted from the open meetings law or is covered by an exception allowing a closed meeting.  For meetings allowed to be closed, advance notice will be given.  As for other meetings, a vote to close the meeting will be made, and the telephone conversation will be audio recorded and minutes will be kept of the meeting.  The minutes will state the reason why a meeting in person was impossible or impractical.

A Board member may request to be connected to a Board meeting by telephone or other electronic means if the Board member is ill or has an emergency which prevents the member's attendance.  A majority of Board members otherwise present at the meeting must agree to connect the absent Board member.

 

Date of Revision:

  October 10, 2011                  

 

 

Legal References:

 

21.8, 279.8, Code of Iowa                                        

 

 

817608

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

203.11 Minutes of Meetings

Code No. 203.11

Minutes of Meetings

Open Meetings

The minutes of open meetings of the Board of Directors shall contain at a minimum the date, time and place of the meeting, the members present, all motions, seconds, the vote on each issue, and information sufficient to indicate the vote of each member present.  The minutes of open meetings will be kept on file as the permanent official records of the District.  The Secretary will act as custodian of the minutes and will make them available to any citizen to examine during the District's regular office hours.  Any citizen may have copies of such minutes made by payment of an amount to be determined by the Board.  Minutes awaiting approval at the next Board meeting will be available for inspection after the Board Secretary transcribes the notes and has made them available to Board members.  The Board Secretary shall furnish a copy of the proceedings of an open meeting within two weeks following the adjournment of the meeting to a newspaper designated by the Board for publishing Board minutes. 

Closed Meetings

Detailed minutes and complete audio recordings will be made of all closed meetings of the Board except those meetings specifically exempted from the Open Meetings Law.  Detailed minutes shall contain at a minimum, the date, time and place of the meeting, the members present, the reason for holding the closed meeting, the vote of each member on holding the closed session, a summary of the discussions and conclusions from the session, and the time when the closed session concluded.  The Board Secretary will be custodian of the detailed minutes and tapes which will be maintained in a securely locked depository, separate from the regular Board minutes, for a period of one year after which they will immediately and routinely be destroyed (audio recording will be erased).  Access to these documents will be available only to Board members, appropriate designated administrative personnel and/or upon judicial order.

Detailed minutes and audio recordings of closed sessions held under the purchase or sale of real estate exception to open meetings, shall be made available for public examination when the transaction discussed is completed.  There shall be separate detailed minutes and audio recording for each real estate transaction.

Exempt Meetings

No minutes need be taken or retained for any meetings exempt from the Iowa Open Meetings Law.

Date of Revision:

  October 10, 2011                  

 

 

Legal References:

 

Chapter 21, Chapter 22, 279.35, 279.36, 291.6,      

Code of Iowa                                                            

 

817610

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

203.12 Rules of Order

Code No. 203.12

Rules of Order

Unless otherwise designated, parliamentary procedure shall be determined by Robert's Rules of Order, Revised.  However,

1.         It is not necessary to rise in order to make a motion.

2.         Informal discussion is permitted while a motion is pending.

3.         Motions may be seconded by any member of the Board not making the motion.

4.         The President need not rise while putting questions to a vote.

5.         The President can speak in discussions without rising or leaving the chair and can make and second motions.

6.         Votes can be taken only on motions made and seconded.

7.         If an agenda item is discussed and a majority of the Board members present wishes to have additional information from the public, the Board has the right to ask any person or persons for that information.

8.         The Board members' names will be called randomly for roll call votes.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

21.7, 279.8, Code of Iowa                                        

 

 

543061

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

203.13 Procedures for Public Comments

Code No. 203.13

PROCEDURES FOR PUBLIC COMMENTS

The Board encourages public attendance and participation at its public Board meetings.  The Open Forum is the time set aside at a meeting for the Board to hear comments by the public.  The public is asked to recognize that time constraints and procedures are required to assure an orderly process.

The following procedures will be followed for individuals to address the Board of Directors at meetings:

  • Any person wishing to address the Board on a particular subject must sign in prior to the meeting giving his/her name, address, and subject to be discussed.
  • The subject to be discussed in Open Forum is not limited to items or topics on the agenda, but is limited to matters within the Board’s authority.
  • Each speaker will generally be allocated three (3) minutes of time.  This limit may be reduced or extended by the presiding officer on a case-by-case basis if the circumstances so require.  Any action by the presiding officer to reduce or extend the time limit shall in no way be precedent setting for future Open Forum sessions.
  • The speaker may submit a written statement to the Board Secretary.
  • The total period of time allotted for the Open Forum portion of the meeting shall generally be thirty (30) minutes, but, that time may be extended or reduced by the presiding officer as appropriate.
  • The Board of Directors shall generally not discuss matters which are not posted on the agenda in advance of the meeting.  Accordingly, the Board will generally take a subject raised during the Open Forum portion of the meeting under advisement, unless immediate action is necessary and authorized by law.
  • Statements made during an Open Forum shall not be construed as being the statement or position of the District.  Inflammatory, slanderous or libelous comments made during an Open Forum may be subject to legal action. 

Date of Adoption:

 

April 13, 2015

 

1102610

 

Legal References:

 

279.8, Code of Iowa                                                 

 

 

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

 

203.14 Public Hearings

Code No. 203.14

Public Hearings

A “public hearing” is a gathering called by the Board to hear public reaction to a specific subject, topic, or proposal before the Board takes final action.  Notice of the subject, date, time, and place of the hearing shall be given so as to reasonably apprise the public.

Each presentation shall be limited to five minutes unless specified otherwise by the presiding officer before the hearing begins.  The presiding officer may also specify the total time allowed for the hearing.  A person may speak only once, unless specified otherwise by the presiding officer.  Persons may submit a written statement to the Board Secretary.

The Board may take action on the subject at the public hearing after all presentations have been made or at a later special or regular meeting.

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

21.7, 24.9, 73A.3, 257.18,  279.8, 282.11, 297.22, 

Code of Iowa                                                            

 

 

543063

 

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

203.15 Method of Voting

Code No. 203.15

Method of Voting

Votes of the Board shall be cast orally except as provided specifically otherwise in Board policy.  The Directors shall vote “aye”/”yes” or “nay”/”no” or “abstain.”  A Board member may request a roll call vote on any item.  It shall be the responsibility of the Board Secretary to record the vote of each Board member in the minutes of the meeting.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

21.3, 279.8, Code of Iowa                                        

 

543064

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

203.16 Security and Protection

Code No. 203.16

 

Security and Protection

Board members must feel free to meet in the public setting without concern of risk of personal injury.  The Board shall take whatever actions are necessary to maintain an orderly Board meeting free from interference or interruption by spectators and to keep Board members and attendees safe while complying with the open meetings law.

An individual who threatens Board members or others with violence or who is disruptive shall be asked to leave the meeting.  If the individual does not leave, law enforcement officials shall be called.

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

21.7, 279.8, Code of Iowa                                        

 

543065

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

204 Procedures of Operation

204.01 Board Policies

Code No. 204.l

BOARD POLICIES

The Board of Directors has jurisdiction to legislate policy for the District.  Board policy shall provide the general direction as to what the Board wishes to accomplish while allowing the administration and staff the professional prerogative to implement Board policies.  The policy statements shall be the basis for the formulation of regulations, rules and procedures by the administration and staff.

Formulation and review of Board policies shall be considered as an ongoing process.  Any person desiring the formulation, review or revision of a policy shall submit such request in writing to the Superintendent for initial consideration and for transmittal to the Board.

All suggested policies shall be submitted to the Board of Directors for discussion, additions, or changes.  Final action on new policies or revised policies, or rescission of policies shall be taken no earlier than the next meeting following the one at which the proposal is made, except in cases of emergency.  If the Board adopts a policy in an emergency situation, a statement regarding the emergency shall be included in the minutes.  The Board shall have complete discretion to determine what constitutes an emergency.  The policy shall be effective upon passage or the date stated on the policy as the effective date, whichever date is later.

A Board policy manual shall be kept in the central administration office, in the administrative office of each school attendance center, and each Board member shall have a copy.  Persons wishing to inspect the Board policy manual shall contact the Board secretary.

It shall be the responsibility of the Board secretary to ensure that policy statements are distributed to the custodians of Board policy manuals within thirty days of adoption, revision, or rescission.  Copies of changes in policies shall also be attached to the minutes of the meeting in which final action was taken to adopt or revise the policy.  It shall be the responsibility of each Board member and administrator to keep the manual up to date and to surrender the manual to the Board secretary at the conclusion of his or her term of office or employment.

The Board shall, at least once every five years, review the policy statements in the policy manual.  A notation shall be made in the manual of the date of review.

 

 

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

274.1, 277.31, 279.8, Code of Iowa; 281 I.A.C.       

12.3(2)                                                                     

 

543074

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

204.02 Authority of the Board

Code No. 204.2

Authority of the Board

The Board of Directors operates as a corporate body.  Individual Board members may only exercise their authority when they vote to take action at a Board meeting.  Without the consent of the Board of Directors, individual Board members have no authority to make decisions, to take actions to affect the management, or to act on behalf of the District or of the Board.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

274.7, 279.8, Code of Iowa

 

 

543077

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

204.03 Committees

Code No. 204.3

Committees

Appointment.  The Board of Directors shall appoint an advisory committee to assist in assessing, developing, establishing and evaluating educational needs, goals and plans of the District as required by law.  The Board of Directors may appoint other advisory committees to assist in developing, establishing and evaluating educational needs, goals and plans of the District.  The Board of Directors shall establish a projected timeline for completion of the assigned duties.  The chair of a district advisory committee shall be appointed by the Board, or the Board shall specify that the committee shall elect a chair from its membership.  Notice will be given to the public when a citizens' advisory committee is to be formed or when there is a vacancy on a committee.  Any person desiring to serve on a citizens' advisory committee shall make known his or her wishes to the superintendent or to a Board member.  The superintendent shall submit a list of suggested names to the Board for consideration.

Membership.  There shall be no maximum on the number of times an individual may be appointed to an advisory committee or the number of advisory committees an individual may serve on.  However, there shall be an attempt to have a wide range of viewpoints and backgrounds on advisory committees.  Any Board member may attend meetings of committees.

Procedures.  Unless otherwise authorized by federal or state law, meetings of advisory committees directly appointed or authorized by the Board shall be open to the public.  The chair of the committee shall schedule all meetings of the committee, and shall give or designate some one to give notice of the time, date and place and of the tentative agenda of the meetings to all members of the committee, to the superintendent of schools, and to the Board secretary.  The Board secretary shall then give notice in compliance with the open meetings law.  The chair of the committee shall designate one of its members to act as secretary, who shall keep minutes of all meetings showing the date, time and place of all meetings, members present, and items discussed.  A copy of the minutes shall be provided to all members of the committee, to the superintendent of schools and to the Board secretary.  The Board secretary shall be the official custodian of the minutes.  The committee may adopt rules for its conduct of affairs.

Functions.  The functions of advisory committees shall be to study designated matters and to make written recommendations to the administration and to the Board of Directors. The Board retains all final decision-making authority.  Reports of committees shall be circulated in advance through the superintendent's office except where otherwise ordered by the Board of Directors.

Compensation and Expenses.  No member of an advisory committee (other than District employees) shall be compensated for service on the committee.  All expenses, including, but not limited to, expenses for travel, outside consultants, resource materials and printing, to be incurred by a committee must be approved in advance by the superintendent.

 

Date of Revision:

 March 9, 2009                       

 

 

Legal References:

 

Chapters 21 and 22, 258.9, 274.1, 275.51, 276.3, 276.9, 276.10, 279.8, 279.32, 279.51, 280.12, 280.14, 291.6, 294A.15, 670.2, Code of Iowa; 281 I.A.C. 12.3(1), 12.3(6), 12.5(8), 12.8, 66.4(16), 91.5, 95.4(4)                                                           

 

 

602816

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

204.04 Legal Counsel

Code No. 204.4

Legal Counsel

The Board of Directors may appoint legal counsel to represent the District and to advise the Board and administration in carrying out their duties with respect to the numerous legal issues confronting the District.

The Board President, the Superintendent, the Board Secretary, and the Board Treasurer shall have the authority to contact the District's legal counsel on behalf of the District when it is deemed necessary.  The necessity of the contact shall be determined by the President, by the Superintendent, by the Board Secretary or by the Board Treasurer.  Other District officials and employees may contact the District's legal counsel with consent of the Board President or of the Superintendent.

 

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

279.8, 279.37, Code of Iowa                                    

 

543079

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

204.05 Compensation; Reimbursement for Expenses

Code No. 204.5

Compensation; Reimbursement for Expenses

            A member of the Board may not receive a salary or other compensation for services on the Board.  Actual expenses, including travel, incurred by the members in the performance of official duties will be paid or reimbursed.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

Chapter 68B, 277.27, 279.7A, 279.32, 670.2,         

721.2(3), Code of Iowa                                             

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

204.06 Conflicts of Interest

Code No. 204.6

Conflicts of Interest

Members of the Board, as elected officials, are bound to serve the public's interests.  Board members must be able to make decisions objectively.  No member of the Board shall:

l.          Be an employee of the District.

2.         Receive compensation from the District, but may receive reimbursement of actual and necessary expenses incurred in the performance of official duties.

3.         Appoint a relative within the third degree of consanguinity to a paying position unless it is first approved by the Board.

4.         Be an agent for a textbook or a school supply company.

5.         Have an interest, direct or indirect, in a contract for the purchase of goods, including materials and profits, or for the performance of services with the District.  However, it shall not be a conflict of interest for a Board member to have a contract with the District for the purchase of goods or services which benefit the member, if the benefit to the member does not exceed $2,500 in a fiscal year or if the contract is made upon competitive bid in writing, publicly invited and bid.

6.         Engage in any outside employment or activity which is in conflict with the member's official duties and responsibilities.  Situations in which an unacceptable conflict of interest shall be deemed to exist shall include, but not be limited to:

(a)        The outside employment or activity involves the use of the school district's time, facilities, equipment and supplies or the use of the school district badge, uniform, business card or other evidence of office to give the Board member or member of the Board member's immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public.  For purposes of this section, a person is not "similarly situated" merely by being related to a Board member.

(b)        The outside employment or activity involves the receipt of, promise of, or acceptance of more or other consideration by the Board member or a member of the Board member's immediate family from anyone other than the state or the school district for the performance of any act that the Board member would be required or expected to perform as part of the Board member's regular duties or during the hours in which the Board member performs service for the school district.

(c)        The outside employment or activity is subject to the official control, inspection, review, audit or enforcement authority of the Board member during the performance of the Board member's duties of office or employment

 

                  If the outside employment or activity is employment or activity in (a) or (b) above, the Board member must cease the employment or activity.  If the activity or employment falls under (c), then the Board member must:

·       Cease the outside employment or activity; or

·       Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity.  Official action or official duty includes, but is not limited to, participating in any vote, taking affirmative action to influence any vote, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

            It shall be the responsibility of each Board member to be aware of an actual or potential conflict of interest.  It shall also be the responsibility of each Board member to take the action necessary to eliminate such a conflict of interest.  Should a conflict of interest arise, a Board member should not participate in any action relating to the issue from which the conflict arose.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

Chapter 68B, 71.1, 277.27, 279.7A, 279.32,           

301.28, 721.2(3), 721.11, Code of Iowa                   

 

543081

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS 

 

204.07 Gifts and Honoraria to District Board Members, Officials, Employees, and Their Families

Code No. 204.7

GIFTS AND HONORARIA TO DISTRICT BOARD MEMBERS,
OFFICIALS, EMPLOYEES AND THEIR FAMILIES

Except as otherwise provided in this policy, no Board member, employee or official of the District, or member of a Board member's, employee's or official's immediate family (spouse or dependent children) shall solicit, accept, or receive any gift or series of gifts, nor shall any Board member, employee or official of the District accept an honorarium if the donor is or is seeking to be a party to one or any combination of sales, purchases, leases, or contracts with the District or if the donor will personally be or is the agent of a person who will be directly or substantially affected financially by the performance or nonperformance of the Board member's, employee's or official's official duty in a way that is greater than the effect on the public generally.

A "gift" for purposes of this policy shall include anything of value in return for which legal consideration of equal or greater value is not given.  However, the following gifts will not be prohibited: 

    (1)             a contribution to a candidate; or

    (2)             informational material relevant to official functions, such as books, pamphlets, reports, documents, periodicals or other information that is recorded in a written, audio or visual format; or

    (3)             anything received from a person related within the fourth degree by kinship or marriage, unless the donor is acting as an agent or intermediary; or

    (4)             an inheritance; or

    (5)             anything available or distributed free of charge to the public generally; or

    (6)             items received from a bona fide charitable, professional, educational, or business organization to which the board member, employee or official belongs as a dues paying member, if the items are given to all members of the organization without regard to the individual member's status or positions held outside of the organization and if the dues paid are not inconsequential when compared to the items received; or

    (7)             actual expenses for food, beverages, registration, travel, and lodging for a meeting which is given in return for the Board member's, official's or employee's participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day(s) on which the Board member, official or employee has participation or presentation responsibilities; or

    (8)                    plaques or items of negligible resale value given as recognition for public services; or

    (9)                    nonmonetary items with a value of $3.00 or less received from one donor during one calendar day; or

    (10)           items or services solicited by or given to, for purposes of a business or educational meeting, a state, national, or regional government organization in which the District is a member, or solicited by or given for purposes of a business or educational meeting, a state, national, or regional government organization whose membership and officers are primarily composed of state or local government officials or employees; or

    (11)           items or services received as part of a regularly scheduled event that is part of a business or educational conference, seminar, or other meeting that is sponsored and directed by any state, national, or regional organization in which the District is a member, or received at such an event by members or representatives of members of state, national, or regional government organizations whose membership and officers are primarily comprised of state or local government officials or employees; or

    (12)           funeral flowers or memorials to a church or nonprofit organization; or

    (13)           gifts for a board member's, official's, or employee's wedding or 25th or 50th wedding anniversary; or

    (14)           payment of salary or expenses by the District for the cost of attending a meeting of a subunit of an agency when the employee whose expenses are being paid serves on a board, commission, committee, council or other subunit of the agency and the employee is not entitled to receive compensation or reimbursement of expenses from the District for attending the meeting; or

    (15)           gifts other than food, beverages, travel and lodging received by an employee which are received from a person who is a citizen of a country other than the United States and is given during a ceremonial presentation or as a result of a custom of the other country and is of personal value only to the recipient.

    (16)           actual registration costs for informational meetings or sessions which assist the Board member, official, or employee in the performance of the person's official functions.  The costs of food, drink, lodging, and travel are not "registration costs" under this paragraph.  Meetings or sessions which the Board member, official, or employee attends for personal or professional licensing purposes are not "informational meetings or sessions" under this paragraph.

An "honorarium" for purposes of this policy means anything of value that is accepted by, or on behalf of, a Board member, official or employee of the District, as consideration for an appearance, speech, or article.  However, the following "honoraria" may be accepted:

    (1)             payment of actual expenses for registration, food, beverages, travel, and lodging when the expenses relate directly to the day(s) on which the Board member, official, or employee has participation or presentation responsibilities; or

    (2)             a non-monetary item if the Board member, official or employee donates the item within 30 days to a public body, a bona fide educational or charitable organization, or the department of general services of the State of Iowa; or

    (3)             a payment made to the Board member, official, or employee for services rendered as part of the Board member's, official's or employee's private business, trade or profession if the payment is commensurate with the actual services rendered and is not made because of the person's status as a public official or public employee but, rather, because of the Board member's, official's or employee's special expertise or other qualifications.

This policy shall not prohibit District employees from receiving nonmonetary gifts from or on behalf of students or groups of students for special occasions such as holidays, retirement, end of sessions, or periods of illness, provided the gift is not of excessive value and is not given to influence the employee's judgment in professional or official matters, but rather is given as a token of appreciation.  No employee shall accept a monetary gift from or on behalf of a student or group of students.

It shall be the policy of the District to encourage students and their parents to donate an item for the District or for a classroom or activity in lieu of donating gifts personally to an employee.

It is the intent of the Board that District officials and employees be extremely cautious and circumspect about accepting any gratuity, favor, or gift.  The acceptance of personal benefits raises suspicions that tend to undermine public trust.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

Chapter 68B, Code of Iowa                                       

 

543082

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS 

 

 

204.08 Administrative and Management Team

Code No. 204.8

Administrative and Management Team

The Board of Directors accepts and endorses the Administrative Team and the Management Team concept for the conduct of administrative relations in the District.

1.         Purpose -The general purpose of this policy is to foster mutual support and loyalty of the Administrative Team and the Board of Directors working within the State's statutes, rulings of the Iowa Department of Education, and the policies established by the Decorah Board of Directors.  The Administrative Team and the Board recognize the need for cooperation, understanding, and mutual support to operate an effective program of educational opportunity in the Decorah Community School District.

2.         Definitions

                        A.        Administrative Team - includes all administrators and supervisors under the direction and leadership of the Superintendent.

                        B.         Management Team - includes the Administrative Team and the Board of Directors.

3.         Philosophy - The efficient management of a school system must be a team effort.  Joint participation by administrators and Board members in the management of the school system can only result in a more effective educational program.  The degree of cooperation and the quality of input by each member are directly related to the quality of the "product."

Total commitment at the behavioral level is required by all team members.  Respecting expertise, qualifications, roles, and responsibilities allow for appropriate decision-making at many levels with positive and mutual support at all levels.

4.         Role Definition

                        1.         The Board of Directors is responsible for making the final decision in all matters pertaining to School District policy.  The Board of Directors delegates the responsibility for the operation of schools to the Superintendent and hence to other administrators.

                        2.         The Superintendent is the chief executive officer for the Board of Directors and the leader of the Administrative Team.  These two roles are joined as the Superintendent convenes meetings of the Management Team to discuss District policy development, administrative procedures, and other matters.

                       3.         All members of the Administrative Team are accountable to the Superintendent for their performance.  All administrators and supervisors are responsible for administering their areas of operation as defined by Board policy, their job descriptions, and in keeping with the goals and objectives of the District.  The building administrator is responsible for administering an educational unit in accordance with the individual's management document.  A central office administrator or supervisor is responsible for administering a specific unit of operation in accordance with the individual's management documents.

                      4.         All members of the Management Team have the responsibility for exercising full expression during the decision-making process which leads to recommendations for Board action on policy matters.  Those members of the team who shall be directly affected by the team's action shall be specifically called upon to provide the team with necessary information as well as their professional judgments as to the effects of various proposed actions.  An attempt will be made for all team members to reach mutual agreement on areas discussed.

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

279.8, Code of Iowa                                                 

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

204.09 School Visitations by Board Members

Code No. 204.9

School Visitations by Board Members

Members of the Board of Directors are always welcome to visit the school buildings to observe the operations of the District.  The Board members shall notify the administrative office when they are in the building for Board-related business.

While Board members are welcome to observe classes, the members should ensure that the presence of the members does not interfere with classroom activities.  The Board members shall not visit a classroom to conduct an evaluation of a teacher.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

279.8, Code of Iowa                                                 

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

204.10 Board of Directors and Elected Officials

Code No. 204.10

Board of Directors and Elected Officials

Board members are encouraged to keep abreast of proposed revisions to the laws affecting public education and to express their opinions on such revisions.  It shall be the responsibility of the Superintendent to assist the Board members in keeping up-to-date on proposed laws and in contacting the elected officials who represent the citizens of the District.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

Chapter 68B, Code of Iowa                                       

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

204.11 Complaint Procedures

Code No. 204.11

COMPLAINT PROCEDURES

Purpose. The Board recognizes that situations may arise in the operation of the District which are of concern to parents or to the public.  The Board strongly believes that all concerns should be resolved at the lowest possible level of decision-making by the individuals involved.  Concerns are best dealt with in open communication by the individuals involved.  Therefore, the purpose of these complaint procedures is to resolve, at the lowest possible level, and as expeditiously as possible, complaints of any person regarding any District matter.  Anonymous complaints will not be processed under this procedure.

Exclusion.  If there is another, more specific complaint procedure relating to a matter, the complaint shall be brought under such procedure rather than pursuant to this Policy.  (For example, see Employee Complaint procedures, Student Records Appeal procedures, and Instructional Materials Reconsideration procedures.)

Procedures.

1.                Any person with a complaint or concern regarding a District matter is encouraged to first talk with the school official or employee involved as soon as possible.  However, if the matter involves a classified employee (such as a teacher associate, secretary, food service, bus driver or custodial employee), the person should start the process with the classified employee's immediate supervisor.

2.                If the matter is not satisfactorily resolved, the complainant shall file a written complaint with the school official or employee involved.  The school official or employee shall indicate the disposition of the complaint in writing.  However, if the matter involves a classified employee, the written complaint should be filed with the employee's immediate supervisor.

3.                If the complainant feels that the matter is not satisfactorily resolved, the complainant shall file the complaint and the prior written disposition with the employee's immediate supervisor.  If the matter involves a claim of discrimination or harassment, the complaint may be filed at this level or may be filed with the District's Compliance Officer.  The supervisor or his/her designee (or the Compliance Officer) shall meet with the complainant and shall indicate the disposition in writing.

4.                If the complainant feels that the matter is not satisfactorily resolved, the complainant shall file the complaint and any prior dispositions with the Superintendent of Schools.  The Superintendent or his/her designee shall meet with the complainant and shall indicate the disposition in writing.

5.                If the complainant still feels that the matter is not satisfactorily resolved, the complainant may file the written complaint and any written dispositions with the Board Secretary.  The Superintendent shall place the item on the Board's agenda.  The complainant may appear at the Board meeting and discuss the matter with the Board.  The administrative staff may also discuss the matter with the Board. The Board may refuse in its sole discretion to take action on the complaint, or the Board shall decide the matter as soon as practicable, and the Board Secretary shall communicate the Board's decision to the complainant.  If the Board declines to decide the matter, the disposition of the Superintendent or his/her designee shall be final.

Complaints Regarding Employees.  Complaints arising regarding the performance or behavior of an employee shall be referred to the employee's immediate supervisor.  The Board shall not actively investigate such complaints regarding employees.  Such complaints shall be handled as confidentially as reasonably practical.  The immediate supervisor may require that the complaint be in writing.  Appeals shall be taken to the Superintendent or his/her designee as set forth above.

If the matter is not resolved, the complainant may appeal to the Board setting forth in writing the specifics of the complaint.  However, in appeals to the Board regarding complaints about employees, the Board shall review only the actions of the Superintendent or his/her designee to assure that the Superintendent provided a fair procedure for the resolution of the complaint.  In addition, prior to the meeting at which a complaint is heard about any employee, the Board Secretary or Superintendent shall ascertain whether the matter may be legally discussed in closed session and shall ascertain from the employee whether the employee wishes to have the matter discussed by the Board in closed session.  The employee may respond to the complaint at the meeting at which the complaint is heard by the Board, or if the employee needs additional time to adequately respond, the Board may schedule a second meeting for the employee to respond.

Interference.  Investigations and processing of complaints shall be conducted so as to result in no interference with or interruption of school activities.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

279.8, Code of Iowa                                                 

 

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

 

204.11 Exhibit A – Complaint Form

Code No. 204.11
Exhibit A
Page 1 of 3

COMPLAINT FORM

 

DECORAH COMMUNITY SCHOOL DISTRICT

 

Date Filed:                                                                                           

Name of Complainant:                                                                         

Telephone Number:                                                                              

Address:                                                                                                

                                                                                                              

Statement of Complaint (include specific statement of incident(s), dates, persons involved, witnesses, and any other pertinent facts):

 

 

 

 

 

 

 

Remedy Sought:

 

 

 

Date you held informal meeting with employee involved:                        

 

                                                                                                           

Signature of Complainant                                Date

 

Code No. 204.11
Exhibit A
Page 2 of 3

 

 

Date Received by District employee:                                                       

Response by employee:

 

 

                                                                                                                                                           

                                                                                                                      

Signature of Employee                                                 Date

 

I wish to have this reconsidered by the employee's supervisor.

 

 

 

                                                                                                                                                                                                               
Signature of Complainant                                              Date

   

                                                                                                                                                                       
Date Received by Supervisor

 

                                                                                                                                                                       
Date of Conference with Supervisor

Response by Supervisor:

 

 

 

                                                                                                   
Signature of Supervisor                                        Date

 

I wish to have this reconsidered by the Superintendent or his/her designee.

 

                                                                                                                     
Signature of Complainant                                  Date

 

Code No. 204.11
Exhibit A
Page 3 of 3

 

                                                                       

                                                   
Date Filed with Superintendent

 

                                                                                               

                                                                 
Date of Conference with Superintendent

Response by Superintendent:

 

 

                                                                                                                                                           

                                                                                                                                                           
Signature of Superintendent                                          Date

 

 

I wish to have this matter placed on the Board agenda:

 

                                                                                                                                                           

                                                                                                                 
Signature of Complainant                                             Date

 

 

Dated Received by Board Secretary:                                                       

 

 

Placed on Board Agenda for:                                                                   

                                                Date                                         Time

 

205 Miscellaneous

205.1 Membership in State Association

Code No. 205.1

Membership in State Association

It shall be the policy of the Board of Directors to maintain active membership in the Iowa Association of School Boards.

 

Date of Revision:

February 9, 2004                     

543085

 

Legal References:

 

279.38, 279.38A, Code of Iowa                                

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

205.2 Board Member Orientation and Services

Code No. 205.1

 

Membership in State Association

It shall be the policy of the Board of Directors to maintain active membership in the Iowa Association of School Boards.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

279.38, 279.38A, Code of Iowa                                

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

205.3 Board Member Liability

Code No. 205.3

 

Board Member Liability

Board members are not personally liable for claims based upon an act or omission performed in the discharge of the members' duties, except for acts or omissions which involve intentional misconduct or knowing violation of the law, or for a transaction from which the person derives an improper personal benefit.

The District shall defend, save harmless, and indemnify Board members and officers against any tort claim or demand, whether groundless or otherwise, arising out of an alleged act or omission occurring within the scope of their employment or duties, except for punitive damages for which a member or officer is liable only if the member or officer acted with actual malice or with willful, wanton and reckless misconduct.

The District shall purchase insurance for its directors, which may, at the Board's discretion, protect its officers and employees from punitive damages.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

Chapter 670, Code of Iowa                                       

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

 

 

205.4 Board of Directors' Member Development and Training

Code No. 205.4

 

BOARD OF DIRECTORS’ MEMBER DEVELOPMENT AND TRAINING

Directors are encouraged to participate in programs sponsored by the Iowa Association of School Boards, the National School Board Association, or other organizations providing education relevant to the performance of their duties as school board members.  The Board will review requests for conference attendance and shall reimburse directors for actual and necessary expenses, including travel, incurred for attendance at such activities. 

                                                                                                  

 

 

 

 

 

 

 

Date of Adoption:

January 19, 2015

 

Legal References:

 

279.32, 279.38 and 279.38A, Code of Iowa           

 

 

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

205.5 Board of Directors' Self-Evaluation

Code No. 205.5

 

 

BOARD OF DIRECTORS’ SELF-EVALUATION

Periodically, the board shall conduct an evaluation of itself.  The goal of the self-evaluation is not to criticize fellow board members but rather to point out strengths as well as weaknesses of the board.

The evaluation will focus on board policies, board meetings, education program, financial management, board members, personal qualities, and the board’s relationship with the superintendent, employees, school district, and students.

It shall be the responsibility of the board president to develop a board evaluation program.  The board may employ an outside facilitator if the board determines the facilitator is necessary.

 

 

 

 

 

Adoption Date:

December 8, 2014

 

 

Legal References:

 

279.8, Code of Iowa                                                 

 

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS