900 School - Community Relations

SCHOOL – COMMUNITY RELATIONS
Series 900

900      Statement of Guiding Principles

901      Communications
             901.1      Communications Program
             901.2      News Media Relations
             901.3      News Releases
             901.4      Release of District Information
             901.4R1  Requests for Public Records
             901.5      Newspaper for Publishing

902      Community Involvement in the District
             902.1         Advisory Committees
             902.2         Public Input
             902.3         Volunteers
             902.4         Visitors
             902.5         Parent-Teacher Organizations
             902.6         Public Conduct on School Premises

903        Community Use of School Property
              903.1       Community Use of School Facilities
              903.1         Exhibit A - Fee Schedule for Use of School Facilities
              903.1         Exhibit B - Application and Agreement for Use of
                                                      District Facilities and Equipment
              903.1R1  ICN Room Use Regulation
              903.2      Political Phone Bank Prohibited
              903.3      Community Use of School Equipment
              903.4      Community Use of School Buses
              903.4         Exhibit A - Application and Agreement for Use of
                                                    District Buses

 

The Board of Directors of the Decorah Community School District reviewed all of the policies in Series 900, School-Community Relations, on the following dates:

            February 9, 2004
            December 10, 2007
            October 8, 2012

Filing Instructions:  File this page immediately behind the Table of Contents in Series 900.

888716

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

900 Statement of Guiding Principles

Code No. 900

STATEMENT OF GUIDING PRINCIPLES

It is the policy of the Board of Directors of the Decorah Community School District to implement an active community relations program to insure that the community is informed of the needs, purposes, values, goals, objectives, achievements and status of the District and to encourage public participation in District activities.  It is the belief of the Board of Directors that community support is essential to the fulfillment of the mission of the District and can best be established and maintained through keeping the public informed and encouraging its active involvement in the District.

 

Date of Revision:

February 9, 2004                     

 

 

Legal References:

 

279.8, Code of Iowa                                                 

 

543456

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

901 Communications

901.1 Communications Program

Code No. 901.1

COMMUNICATIONS PROGRAM

The Board of Directors recognizes the value of a communications program to provide effective two-way communications between the District and the community.  The Superintendent of Schools shall implement a communications program which strives to meet the following objectives:

-       To keep the community informed about the District through a regular flow of information.

-       To encourage and organize the interchange of ideas between the District and the community which incorporates community involvement in the District and District involvement in the community.

-       To assess public knowledge, attitudes and concerns on a regular basis.

 

Date of Revision:

February 9, 2004

 

 

Legal References:

279.8, 280.12, Code of Iowa; 281 I.A.C. 12.3(1) 

 

543457

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

 

 

901.2 News Media Relations

Code No. 901.2

NEWS MEDIA RELATIONS

The Board of Directors supports open, fair and honest communications with the news media while at the same time recognizing the privacy rights of individuals.

Members of the news media are encouraged and welcome to attend open Board meetings.    Members of the news media seeking information about the District should direct their inquiries to the Superintendent of Schools.  In the event that another administrator or staff member is contacted, that person shall notify the Superintendent.  The Board President and the Superintendent of Schools shall be the spokespersons for the Board and the District, and shall accurately and objectively provide appropriate information and the position of the Board of Directors in response to inquiries.

Other staff members may report on individual student achievements and awards (e.g., music, speech and sports awards) with District guidelines and confidentiality requirements.

Date of Revision:

February 9, 2004

 

Legal References:

21.4, 22.7, 279.8, Code of Iowa 

 

543458

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

 

 

901.3 News Releases

Code No. 901.3

NEWS RELEASES

It shall be the policy of the Board of Directors to have news releases prepared regarding District matters.  The Superintendent of Schools and/or Board President shall determine when a news release about internal District and Board matters will be made.  It shall be the responsibility of the Superintendent and/or Board President to approve news releases originating within the District, except that other staff members may release information on individual student achievements and awards (e.g. music, speech and sports awards) in accordance with District guidelines and confidentiality requirements.

The Superintendent and/or Board President or his/her designee may hold a news conference or respond to a request for an interview with the news media on behalf of the District.

Date of Revision:

   October 8, 2012 

 

 

Legal References:

21.4, 22.7, 279.8, Code of Iowa

 

 

896342

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

901.4 Release of District Information

Code No. 901.4

RELEASE OF DISTRICT INFORMATION

The Board Secretary shall act as custodian of public records of the District and shall be responsible for implementing the requirements of the Iowa public records law.

Records shall be open for public examination, except that records required or authorized to be kept confidential by law shall not be made available for public examination.  District officials may seek a written opinion of counsel as to whether a record is a public or confidential record prior to releasing the document.

Pursuant to Iowa law, the Board of Directors has determined that the following types of records shall remain confidential and shall not be released to the public in order not to jeopardize the safety of District students, employees, and visitors of District property:  security procedures, emergency preparedness procedures, evacuation procedures, security codes and passwords, rescue procedures, procedures for bomb or other catastrophic threats, and tests and evaluations of such procedures.

Persons wishing to examine public records shall contact the Board Secretary and make arrangements.  The Board Secretary shall make arrangements as soon as reasonably practicable, giving consideration to the number of documents that are requested, the ease of retrieval, and other necessary work to be accomplished.  Public records may be examined during hours in which the business office is open, which shall typically be from 8:00 a.m. to 4:00 p.m., Mondays-Fridays, exclusive of designated holidays.  No person shall destroy, disorganize, alter, or damage any record or remove the record from the building.  Any person may obtain a copy of the record.  A schedule of fees for the costs of supervising the examination and for copying records shall be established.

The District is not required to create any records or documents pursuant to the Iowa public records law or this policy.  The District shall notify the person making a request when information must be abstracted from public records in order to create a record.  The District official or employee may agree to perform this service pursuant to a schedule of established fees.

Date of Revision:

   October 8, 2012

 

 

Legal References:

Chapter 21, Chapter 22, 279.35, 279.36, 291.6, 291.7, 298.6, Code of Iowa; 281 I.A.C. 12.3(1), 12.8 

896343

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

901.4R1 Requests for Public Records

Reg. 901.4R1

REQUESTS FOR PUBLIC RECORDS

Purpose.  This regulation implements Iowa Code chapter 22 regarding access to public records.  The purpose of this regulation is to facilitate public access to open records, while safeguarding records against damage or destruction.  Open records are those records, documents, tapes, recordings or other information stored or preserved in any medium of or belonging to the District which are not otherwise authorized or required by law to be kept confidential.  Records authorized but not required by law to be kept confidential may also be released upon approval of the Superintendent of Schools or upon approval of the Board of Directors.

Location.  A request for access to a record should be directed to the Board Secretary or to the particular District office where the record is maintained (for example, to the building principal’s office).  If the location of the record is not known by the requester, the request shall be directed to the Board Secretary, 510 Winnebago Street, Decorah, Iowa 52101; telephone 563-382-4208; facsimile 563-387-0753.  If a request for access to a record is misdirected, District personnel will promptly forward the request to the appropriate person within the District.

Hours.  Open records shall be made available for examination during customary office hours.

Requests.  Requests for access to open records may be made in person, in writing (including email), or by telephone.  If the request is made in person, the requester shall not be required to identify himself/herself, except insofar as to meet security procedures of the building.  Written or telephone requests shall include the name, address and telephone number of the person requesting the record to the extent necessary for the District to respond to or to seek further clarification.  All requests shall identify the records in sufficient detail to enable the District to reasonably identify the requested records.  A person shall not be required to give a reason for requesting an open record.

Response to Request.  Access to an open record shall be promptly provided or denied, except where circumstances, such as the size or nature of the request makes prompt access infeasible or for other extenuating circumstances, such as the custodian of the record is not then available.  Access to an open record may be delayed for one of the purposes authorized by Iowa Code section 22.8(4) or 22.10(4) (for example, to ascertain if a record is a public record or to seek opinion of counsel).  The custodian of the record shall promptly give notice orally or in writing to the person requesting the record of the reason for the delay and an estimate of the length of the delay.

Copying.  A reasonable number of copies of an open record may be made in the District’s office.  If copying equipment is not available in the office where an open record is maintained, the custodian shall permit its examination in that office and arrange to have copies promptly made elsewhere.

Security of Records.  No person may, without permission from the custodian of the record, search or remove any record from District files.  Examination and copying of records shall be supervised by the custodian of the record or a designee of the custodian.  Records shall be protected from damage and disorganization.

Fees.  No fees shall be charged for a reasonable number of copies of current agendas for meetings of the District’s Board of Directors, for publications the District designates for dissemination to the public free of charge as long as they are still available, or for forms necessary for a person to transact business with the District or to receive an education (such as employment application forms, student enrollment forms, free and reduced priced meal applications, open enrollment or voluntary permit forms). 

Copies of records may be made for members of the public on District copy machines or from electronic storage systems at cost.  When the mailing of copies of records is requested, the actual costs of such mailing may also be charged to the requester.

An hourly fee may be charged for actual District expenses in retrieving, supervising the examination and copying requested records, which is in addition to the copy fee.  In addition, costs for retrieval and copying of public information stored in electronic storage systems may be charged to the requester.

The District is not required to extract, assimilate, or interpret information or data, or to create public records; however, if the District agrees to perform any of these functions, the person making the request may also be charged an hourly fee. 

Advance Deposits.  When the estimated total fee chargeable exceeds $25.00, or when a requester has previously failed to pay a fee charged under this regulation, the record custodian may require a requester to make an advance deposit to cover all or a part of the estimated fee.

Fee Schedule. 

Photocopy Fee.

1 – 50 pages:                                No charge
More than 50 pages:                     10 cents per page
                                                       (including for pages 1-50)

Retrieval, Supervision, Copying Fee.
                  
                             
1 - 30 minutes:                               No charge
                            More than 30 minutes:                   $15.00 per hour,
                                                                                   rounded to the
                                                                                   nearest ¼ hour
                                                                                   (including for first
                                                                                    30 minutes)

Electronic Storage System Retrieval.               Actual costs

Mailing Fee.

If more than $1.00:                Actual costs

In making a determination for charges, a series of requests from one person or organization in a 30 day period or a series of requests from persons in a single organization may be aggregated. 

To the extent feasible, requests for public records (other than for records required to do business with the District, such as employment applications and student enrollment forms and excepting requests for current Board agendas and for publications designated by the District for public dissemination) will be documented.  Documentation serves as confirmation of the District's compliance with the law and with District policy and procedures. The documentation shall not include the name of the person requesting the document if the person requesting the documents has not disclosed his or her name.

Date of Revision:

  October 8, 2012  

896347

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS 

901.5 Newspaper for Publishing

Code No. 901.5

NEWSPAPER FOR PUBLISHING

At the annual meeting of the Board, newspaper(s) of general circulation in the District shall be designated as the official newspaper(s) of the District for publishing proceedings and legal notices as required by law.

 

Date of Revision:

   October 8, 2012

 

 

Legal References:

24.9, 73A.2, 73A.12, 73A.18, 257.18, 279.35, 279.36, 298.18, Chapter 618, Code of Iowa            

 

 

896349

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

 

902 Community Involvement in the District

902.1 Advisory Committees

Code No. 902.1

ADVISORY COMMITTEES

The Board of Directors may from time to time appoint citizens' advisory committees to study matters relating to the District and to make written recommendations to the Board of Directors.  There shall be an attempt to have persons with a wide range of viewpoints and backgrounds on such committees.

The administration may also create committees which have community personnel as members for the study of particular functions and procedures.

Date of Revision:

   October 8, 2012

 

Legal References:

258.9, 274.1, 275.51, 276.3, 276.9, 276.10, 279.8, 279.51, 280.12, 280.14, Code of Iowa; 281 I.A.C. 12.2, 12.3(1), 12.3(6), 12.5(5)(i), 12.8,                   

 

896350

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

 

902.2 Public Input

Code No. 902.2

PUBLIC INPUT

The Board of Directors welcomes community input into the operation of the District.  The Board also recognizes the need for orderly procedures to be adopted and utilized for soliciting, considering and evaluating such input.  Therefore, the Board and administration have adopted policies, rules and regulations for citizens to utilize for giving their input.  See Series 200 of Board policies.

Date of Revision:

February 9, 2004 

 

 

Legal References:

279.8, 280.14, Code of Iowa 

543467

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

 

902.3 Volunteers

Code No. 902.3

VOLUNTEERS

The Board of Directors welcomes and recognizes the contributions made by volunteers in the schools.  The administration is responsible for the effective utilization and recognition of volunteers in the District.

Date of Revision:

February 9, 2004 

 

 

Legal References:

279.8, Code of Iowa; 281 I.A.C. 12.4(16) 

 

543468

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

 

902.4 Visitors

Code No. 902.4

VISITORS

The Board of Directors welcomes and invites parents and community members to visit the schools of the District.  However, since school is a place of work and learning, certain limitations and rules must be set.  The building principal and Superintendent are responsible for the decorum of all persons in the buildings and on the grounds and may set rules and regulations for the proper decorum and behavior of visitors, which shall include at a minimum:

                 (1)       All visitors must report to the administrative office upon arrival.  Notices to this effect shall be posted at all buildings.  Visitors shall be required to identify themselves.  Visitors attending community meetings or public performances shall go to the designated location.  ("Visitors" shall include all persons who are not enrolled students, regular staff members, student teachers, or substitute employees.)

                 (2)       All visitors must have approval to be in a designated area.

                 (3)       Persons who wish to observe a class in progress must arrange such visits in advance with the classroom teacher and must check in at the principal's office.  The visitor shall not disrupt or interfere with the classroom.  Individual concerns must be discussed when the students are not present in the classroom.

Visitors are subject to the District’s policy on Public Conduct on School Premises, Code No. 902.6.

 

 

 

Date of Revision:

   December 10, 2007              

 

 

Legal References:

 

279.8, 279.66, 716.7, Code of Iowa                         

 

559409

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

902.5 Parent-Teacher Organizations

Code No. 902.5

PARENT-TEACHER ORGANIZATIONS

A parent-teacher organization may be established in the District to enhance communication between the families of the District and District personnel and to lend support to the District's programs.

Date of Revision:

February 9, 2004

 

Legal References:

279.8, Code of Iowa 

 

543470

 

 

902.6 Public Conduct on School Premises

Code No. 902.6

PUBLIC CONDUCT ON SCHOOL PREMISES

The Board expects that students, employees and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline and model fairness, equity and respect.  Individuals violating this policy will be subject to discipline.  Students will be disciplined consistent with student conduct policies.  Employees will be disciplined consistent with employee discipline policies.  Others will be subject to discipline according to this policy.

Individuals are permitted to attend school sponsored or approved activities or visit school premises only as guests of the District, and, accordingly they must comply with the District's policies, rules and directives.  Individuals will not be allowed to interfere with or disrupt the education program or activity.  Individuals are expected to display mature, responsible behavior, including good sportsmanship at school activities.  The failure of individuals to do so is not only disruptive, but embarrassing to the students, the District and the entire community.

·       Abusive verbal or physical conduct of individuals directed at students, employees, officials or sponsors of school activities or at other individuals present will not be tolerated.

·       Verbal or physical conduct of individuals that interferes with the performance of students, employees, officials or sponsors of school activities will not be tolerated.

·       The use of vulgar, obscene or demeaning expressions directed at students, employees, officials or sponsors of school activities or at other individuals present will not be tolerated.

If an individual becomes physically or verbally abusive, uses vulgar, obscene or demeaning expressions, or in any way interferes with the education program or activity, the individual may be removed from the premises and/or activity by an individual in charge of the activity or premises, and the Superintendent may exclude the individual from future visits to the District premises or attendance at school-sponsored or approved activities.  Law enforcement may be contacted for assistance.

The Superintendent shall send a notice to the individual advising the individual of the District's right to exclude the individual from District premises and school activities, the duration of the exclusion, and that the individual may be removed and/or prosecuted if he or she visits school premises or attends an activity during the period of exclusion. The District may also obtain a court order for exclusion from future school-sponsored or approved activities.

Date of Revision:

   October 8, 2012

 

 

Legal References:

279.8, 279.66, 716.7, Code of Iowa

896354

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

903 Community Use of School Property

903.1 Community Use of School Facilities

Code No. 903.1

 

COMMUNITY USE OF SCHOOL FACILITES

 

The Board promotes the concept of school facilities serving as a center for community activities.  Therefore, groups or organizations in the community will be allowed to use school facilities when the following conditions are met:

                 1.         The use does not interfere with or interrupt the District's educational and activity programs.

                 2.         The use is consistent with state law and conforms to and complies with District policies, rules and regulations.

                 3.         The group or organization is responsible and will exercise care in the use of the facilities.

                 4.         The activity is constantly supervised by an adequate number of adult sponsors.

                 5.         No alcoholic beverages, controlled substances, substance paraphernalia, look-alike substances, tobacco or tobacco products are available or used on school grounds. 

                 6.         Animals are not brought onto District property without prior District approval.

                 7.         If a key/FOB is checked out by an adult sponsor, the sponsor shall not lend the key to any other person and shall be the first person to arrive and the last person to depart.  The key must be returned on the next business day.

                 8.         The activity is confined to the area designated, and no school equipment or supplies are used except as approved in advance.

                 9.         No District property shall be moved or rearranged without District approval.  All property of the organization must be immediately removed.  All trash shall be properly disposed of in accordance with District directions.

                 10.       A written Application and Agreement for use of Decorah Community School District Facilities and Equipment is executed and approval is received in advance through the Superintendent or its designee.

                 11.       Fees are paid in advance, if requested.

                 12.       The group or organization shall be responsible for paying for any damage or destruction to the school property.

                 13.       The group or organization shall indemnify and hold the District, its officers, employees, and agents harmless from any claims or charges arising from the actions or inactions of the group or organization.

                 14.       A liability insurance certificate is provided in advance, if requested.

                 15.       While the District may sponsor use by education-related organizations of the District's ICN room, the organization's mission must be consistent with the District's mission.  Organizations authorized to use the ICN room must ensure their use of the ICN room is consistent with their mission, that the ICN will not be used for profit-making ventures, and that they will not resell time on the ICN.  The organizations must follow the state scheduling requirements, as well as schedule the room through the District.

                 16.       It shall be the responsibility of the organization using the ICN room to originate, receive and broadcast programming in compliance with the law regarding authorized use of and content of the programming on the ICN.  The District assumes no responsibility or liability for organizations using the ICN room in violation of the law, District policies and rules and regulations.

A written application and agreement must be executed by the group or organization and approved by the Superintendent.  If the Superintendent denies the request, the group or organization may appeal by using the Complaint Procedure, starting at the Superintendent's level.  The Board reserves the right to disallow a use approved by the Superintendent and may withdraw approval.

Fees shall be charged for use of District facilities.  The fee schedule shall be established by the Board.

 

 

 

 

 

 

 

Date of Review:  July 2016

 

Date of Revision:

August 15, 2016

 

Legal References:

 

Chapter 99B, 123.46, Chapter 142D, 276.10,          

278.1(1)(d), 279.8, 279.8A, 297.9, 297.10, 297.11,                                                                                  

721.2(5), Code of Iowa, 751 I.A.C. Chapter 7          

 

 

01266260-1\17467-000

903.1 Exhibit A - Fee Schedule for Use of School Facilities

Code No. 903.1

Exhibit A

FEE SCHEDULE FOR USE OF SCHOOL FACILITIES

 

Group 1:  School-affiliated groups (such as Booster Clubs, Parent-Teacher Associations, professional associations), recognized community recreational programs sponsored by not-for-profit organizations, not-for-profit youth groups (such as Boy Scouts, Girl Scouts, Junior Achievement), and adult education groups.

 

                         Group 1 entities shall not be charged a rental fee.  They may be charged custodial services, food service fees, and for operation of the sound system.

 

 

Group 2:  Not-for-profit civic and community groups, churches, and families.

 

                         Group 2 entities shall not be charged a rental fee.  They may be charged custodial services, food service fees, and for operation of the sound system.

 

 

Group 3:  For-profit groups.

 

                         Group 3 entities shall be charged a rental fee and may be charged custodial services, for food service fees, and for operation of the sound system.

 

                                    Auditorium                                     $100 per day

                                    Gymnasium                                    $100 per day

                                    Cafeteria                                        $  40 per day

                                    Classroom (each)                           $  40 per day

                                    Kitchen                                          $  40 per day

                                    Operation of Sound System            $  45 per hour

                                    Operation of Auditorium Lighting  $  45 per hour

                                    Custodial Fee                                  $  40 per hour

 

 

 

 

 

 

 

 

 

 

Date of Revision:

 

August 15, 2016

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

01267566-1\17467-000

903.1 Exhibit B - Application and Agreement for Use of District Facilities and Equipment

Code No. 903.1

Exhibit B

 

APPLICATION AND AGREEMENT

FOR USE OF

DECORAH COMMUNITY SCHOOL DISTRICT FACILITIES AND EQUIPMENT

 

Name of Organization:                                                                                                                        

Address of Organization:                                                                                                                     

Telephone of Organization:                                                                                                                

Representative/Contact Person:                                                                                                                      

Email of Contact Person:                                                                                                                    

Telephone of Contact Person:                                                                                                            

The above-named organization requests to use the facilities and equipment of the Decorah Community School District as follows:

Building:                                                                                                                                              

Room(s)                                                                                                                                              

Date:                                                                     Time: From              a.m./p.m. to             a.m./p.m.

For the following activities (be specific):                                                                                             

                                                                                                                                                           

Anticipated No. of Participants:                                                                                                                     

The adult sponsors are:                                                                                                                                   

                                                                                                                                                           

The organization desires to use the following District equipment and/or needs the following special accommodations (state any special tables, scoreboards, microphones, video equipment, extension cords, podiums, etc., needed):                                                                                                                                 

                                                                                                                                                           

Rental Fee:                                           $________________                                

Building Supervision Charges:             $                                 

Custodial Charges:                               $________________                                

Food Service Charges:                         $________________                                

Other Charges:                                     $________________                            Specify:   ___________________                               

Total                                                      $________________                                

All charges are payable in advance if requested. Make checks payable to the Decorah Community School District.

     Payments must be made in advance:  Yes _____   No _____

  Check here if the organization is required to provide a certificate of liability insurance.

  Check here if the certificate of insurance must include the District as an additional named insured.

 

I/We agree to be bound by the following conditions:

1.      Availability of the facilities and/or equipment is contingent upon the activity in no way interfering with the District's educational and activity program. I/We understand that the District reserves the right without penalty (but with refund of the charges) to cancel any agreement to allow my/our use of the facilities and/or equipment.

2.      The use of the facilities and/or equipment will not conflict with any laws or the policies, rules, or regulations of the District.

3.      I/We will exercise care in the use of the facilities and/or equipment and agree to compensate the District for any damage done to the facilities or property of the District. (The individual representative(s) agrees to reimburse the District in the event the organization fails to make reimbursement.)

4.      The activity will be constantly supervised by an adequate number of adult sponsors.

5.      No alcoholic beverages, controlled substances, substance paraphernalia, or look-alike substances will be made available, used or consumed on the District grounds.

6.      No smoking or use of tobacco products will be allowed on the District grounds.

7.      Animals shall not be brought onto District property without permission of the District.

8.      If a key/FOB is checked out, the person to whom the District checks out the key/FOB will be the first to arrive and the last to leave and will insure that all lights and equipment are turned off and the facility locked.  The key/FOB will not be loaned to anyone and will be returned the next District business day.

9.      The activity will be confined to the area approved and no school equipment or supplies will be used except as approved in advance.

10.    The activity is not for a commercial profit-making venture or for personal financial gain.

11.    If the facility being used is a gymnasium, all participants will wear gym shoes.

12.    No District property shall be altered, moved or rearranged without District approval.  All property of the organization must be immediately removed.  All trash shall be properly disposed of in accordance with District directions.

13.    I/We agree to provide an insurance certificate naming the District as an additional insured with the appropriate limits, if requested, in advance of the activity.

14.    The District retains the right to access the facilities and to remove persons from District property.

15.    The representative and the organization agree to indemnify, save and hold harmless the District, its agents, employees, and officials from any and all claims or damages, including attorney fees and expenses, that may arise by reason of the organization’s use of the facilities and/or equipment or arising from any activity thereon by the organization, its officers, agents or employees. 

Approved:

 

_________________________________                  ___________________________________
Representative                                                                         Superintendent or Building Principal

Title:_____________________________

Date:  ____________________________                  Date:_______________________________

 

Copies to: Organization Representative

                 Superintendent/Building Principal

                 Head Custodian

 

01267601-1\17467-000

903.1R1 ICN Room Use Regulation

Reg. 903.1R1
 

ICN ROOM USE REGULATION

The ICN is a statewide telecommunications network designed primarily to enhance learning opportunities for students, employees and board members.  The District recognizes that it is not the only authorized user of the ICN and other users will frequently be using the District's ICN facilities.  Sponsored and authorized users of the ICN must comply with state and federal law in using the ICN.

The media director is responsible for coordinating ICN classroom use.  Requests for use of the ICN classroom by employees for the educational program shall be filed with the media director.

It shall be the responsibility of the entity using the ICN classroom to comply with the requirements of the law and District policy and its supporting administrative regulations.

1.      The ICN is a limited access network and sponsored or authorized users cannot use the system for profit making ventures.

2.      The ability to use the network is a privilege conferred by law to any person who qualifies as an authorized user.

3.      The use must be consistent with the mission of the sponsored or authorized users.

4.      Users cannot resell time on the ICN.

5.      Sponsored and authorized users are responsible for compliance with the Americans With Disabilities Act and Iowa Civil Rights Act.  Sponsored and authorized users are responsible for making the necessary accommodations and are responsible for obtaining and paying for needed interpreters or interpretive equipment.  The cost of reasonable accommodation is assumed by the requesting authorized user.

6.      Sponsored and authorized users are required to stay within the ICN classroom and use the most direct route to the ICN classroom.  Other District facilities, sites, areas in the school district building or equipment are off limits to the authorized users, unless permission has been granted.

7.      The ICN will be available Monday through Friday, 7:00 a.m. to 10:30 p.m. and Saturday, 8:00 a.m. to 4:00 p.m.

8.      The sponsored or authorized user is responsible for all site and site usage charges.

9.      Food and drink are not permitted in the ICN room.

10.    First time use of the ICN will require prior training and should be organized through the District ICN scheduler.

11.    Use or transmission of copyrighted material, without prior approval of the copyright holder, is strictly prohibited.  Appropriate use of the copyrighted material is the responsibility of the sponsored or authorized user, not the District.

12.    Use of the network does not imply endorsement of, or agreement with, the purpose(s) or the expression of any person or entity by the District or its employees or staff.

13.    The District reserves the right to amend these rules as necessary to reflect the ICN's usage and changes at the state of federal level.

14.    The District reserves the right to charge all costs, including attorney's fees, that may arise to the authorized user for the sponsored or authorized user's failure to comply with the law, board policy and administrative regulations.

 

 

 

Date of Revision:

  October 8, 2012  

896372

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

903.2 Political Phone Bank Prohibited

Code No. 903.2

 

POLITICAL PHONE BANK PROHIBITED

 

The District shall not allow persons to use District property to operate a political phone bank for any of the following purposes:

 

1. To poll voters on their preferences for candidates or ballot measures at an election.

 

2. To solicit funds for a political candidate or organization.

 

3. To urge support or defeat for a candidate or ballot measure to voters.

 

 

Date of Revision:

 

February 9, 2004 

Legal References:

279.8, 721.2(8), Code of Iowa 

 

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

903.3 Community Use of School Equipment

Code No. 903.3

COMMUNITY USE OF SCHOOL EQUIPMENT

District equipment may be temporarily loaned to tax-exempt community groups under the following conditions:

                 1.       The use does not interfere with or interrupt the District's educational and activity program.

                 2.       The use is consistent with State law and conforms to District regulations.

                 3.       The group or organization is responsible and will exercise care in the use of the equipment.

                 4.       The activity is supervised by an adequate number of adult sponsors.

                 5.       The activity is not a commercial profit-making venture by a taxable entity.

                 6.       The use is not for a private purpose or for personal gain.

                 7.       A written application and agreement is executed and approval is received in advance by the Superintendent or its designee.

                 8.       The group or organization shall be responsible for paying for any damage or destruction to the school equipment.

Date of Revision:

   October 8, 2012 

 

Legal References:

279.8, Code of Iowa 

 

 

896373

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

903.4 Community Use of School Buses

Code No. 903.4

COMMUNITY USE OF SCHOOL BUSES

Conditions.  The Board of Directors desires to encourage support of its activities and programs and to cooperate with recognized community organizations in making available District buses to such organizations for specified purposes, but also recognizes its obligations to provide transportation to students on a cost-efficient basis.  Therefore, the Board of Directors adopts the following conditions for community use of school buses:

            a.      The use shall in no way interfere with the student educational and activity program of the District.

            b.      The use must be consistent with state law and conforms to and complies with the rules, policies and regulations of the District.

            c.      The activity sponsored for which transportation is necessary must be lawful and must be within the State of Iowa.

            d.      The group or organization must be responsible, and the activity and bus must be supervised by an adequate number of adult sponsors.

            e.      No alcoholic beverages, controlled substances, substance paraphernalia, or look-alike substance may be available, used or consumed on the bus.

            f.       No smoking or tobacco products will be allowed in the bus.

            g.      The group or organization must be located within the District boundaries, must be a tax-supported or tax-exempt organization or an organization created to support District programs (e.g. PTA or booster clubs), and must be providing an activity in support of District students, senior citizens or the disabled.

            h.      A written Application and Agreement for use of a Decorah Community School District Bus must be made in advance through the Superintendent or its designee.

            i.       A District bus driver must operate the bus.

            j.       The charges must be paid in advance, if requested.

            k.      An insurance certificate naming the District as an additional insured with the appropriate limits shall be provided in advance of the activity, if requested.

            l.       The group or organization shall be responsible for paying for any damage or destruction to the school bus.

            m.     The group or organization shall indemnify and hold the District, its officers, employees, and agents harmless from any claims or charges arising from the actions or inactions of the group or organization.

Charges.  The group or organization shall be charged an amount sufficient to reimburse all costs of furnishing the bus and the driver (including the driver's salary and fringe benefits).

Date of Adoption:

   October 8, 2012

 

 

Legal References:

279.8, 285.10(9), 285.10(10), 285.11(6), 721.4, 721.8, Code of Iowa; 281 I.A.C., 43.9, 43.10(5)

 

896376

DECORAH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

903.4 Exhibit A - Application and Agreement for Use of District Buses