Code No. 801.1

SCHOOL FACILITIES SURVEYS

The Board of Directors may contract for the services of consultants and other resource personnel for the study of particular problems or needs associated with sites and buildings of the District.

Date of Review:  July 16, 2018

543433

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

Code No. 801.2

Selection of an Architect and/or Engineer

It shall be the responsibility of the Superintendent of Schools to provide the Board of Directors with suggested method(s) and appropriate criteria for the selection of an architect or engineer.  The Board of Directors shall select the architect and/or engineer.

Date of Review:  July 16, 2018

896320

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

v

Code No. 801.3

Site Specifications

The Board of Directors shall accept as its minimum standards such site specifications as issued by the Iowa Department of Education.  The Board of Directors may adopt additional standards over and above the site specifications issued by the Iowa Department of Education as it deems necessary and beneficial to the District.

Date of Review:  July 16, 2018

543435

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

Code No. 801.4

Educational Specifications for Buildings

The Board of Directors, the administrative and instructional staff, and other staff members shall assist the architect and/or engineer selected by the Board of Directors in developing educational specifications for building projects.  Citizens may also be asked to aid in this process.  The educational specifications shall provide the architect or engineer with an inventory of program requirements, a statement of functional program relationships, specification of the number and character of classrooms, a description of needed specialized instructional facilities, the educational requirements for such areas as the library, outside site activities, gymnasium, cafeteria, auditorium, administrative offices, staff and student service facilities, public service or community service facilities and any other pertinent information which will be of significance.

Date of Review:  July 16, 2018

543436

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

Code No. 801.5

Preliminary Building Specifications

The architect or engineer shall proceed with preparation of the preliminary plans and specifications after receiving authorization from the Board of Directors.

The Superintendent shall provide the architect or engineer with educational specifications, financial data, and other pertinent information necessary for planning.

The architect or engineer shall make revisions to the plans until a consensus of opinion is reached and approval is given by the Board of Directors.

Date of Review:  July 16, 2018

543437

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

Code No. 801.6

Final Building Specifications

The architect or engineer shall proceed with preparation of the final working drawings, specifications, contract documents and estimate of cost after receiving authorization from the Board of Directors.  The Superintendent, staff members and the Board of Directors shall continue to provide information and decisions necessary for the architect or engineer to finalize the plans.

It shall be the responsibility of the architect or engineer to obtain approval of the final plans by the State Fire Marshall, local building authorities, and all other local and state regulatory bodies, and of the Board of Directors before releasing the plans for bid purposes.

Date of Review:  July 16, 2018

896321

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

Code No. 801.7

Financing Site Acquisitions and Construction

The Board of Directors shall determine the sources of financing construction, remodeling, improvements, leasing, and purchases as provided by the Code of Iowa.  Possibilities include the issuance of bonds, the issuance of loan agreements, and levies authorized by law.  The Board may also utilize money received from gifts, sales tax revenues, and money derived from the sale of schoolhouses and/or sites.

Date of Review:  July 16, 2018

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

Code No. 802.1

Maintenance Schedule

The Superintendent of Schools shall cause to be developed and implemented a comprehensive maintenance schedule for the general care and housekeeping of all buildings, equipment, and grounds of the District.  This schedule shall include provisions establishing the proper lines of authority in implementing such schedule.

Date of Review:  July 16, 2018

Code No. 802.2

Requests for Improvements

Provisions for procedures in making requests for improvements and/or repairs for all District property shall at all times, except in cases of emergency, follow the proper lines of authority.

Date of Review:  July 16, 2018

543441

Code No. 802.3

Emergency Repairs

When an emergency arises in the maintenance or operation of any District property that directly affects the learning environment and/or safety and welfare of personnel and students, the following actions shall be taken:

            (l)        Insure the safety and welfare of the students.

            (2)       Insure the safety and welfare of the personnel.

(3)       Report such emergency condition to the appropriate administrator and/or maintenance staff for correction or to outside authorities.

When emergency repairs exceeding the competitive bid threshold are necessary in order to ensure the continued use of any school or school faculty, of any school, the Board may contract for such emergency repairs without advertising for bids.  The District must first procure a certificate from the area education agency administrator stating that such emergency repairs are necessary to prevent the closing of the school.

Date of Review:  July 16, 2018

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

Code No. 802.4

Use of Contract Services

The Superintendent of Schools shall use his/her judgment as conditions dictate as to the use of District maintenance personnel or contracting for a service in the maintenance or repair of the District's grounds, buildings, and equipment.  The Board may approve contracting for management services from an outside company or agency to assist in operating an efficient and effective maintenance program.

Date of Review:  July 16, 2018

Code No. 802.5

Energy Efficiency and Conservation

The District shall continually audit its energy consumption and shall take steps to insure that the District's facilities are operated as energy efficiently as possible.

Prior to constructing or renovating a District building having 20,000 or more square feet of usable floor space heated and/or cooled by a mechanical or electrical system, a life cycle cost analysis done in compliance with state law shall be conducted for the facility.  The life cycle cost analysis shall be approved by the Board prior to letting contracts.

Date of Review:  July 16, 2018

Code No. 802.6

Asbestos

Friable and non-friable asbestos containing materials will be maintained in good condition and appropriate precautions will be followed when the material is disturbed for any reason.  If there is a need to remove asbestos-containing materials, they will be replaced with non-asbestos containing materials.  Any asbestos abatement or removal work will be performed by qualified and properly-licensed individuals or entities.  Each school building will maintain a copy of the asbestos management plan and related records, as applicable.

The District will implement the rules of AHERA and will provide the necessary funding to implement the response actions as required.  The District will appoint and train as necessary the appropriate person as required by law.

Date of Review:  July 16, 2018

Code No. 803.1

Disposal of School Sites and Buildings

The Superintendent of Schools shall recommend to the Board of Directors the sale or other disposal of school sites and buildings when it is judged that a site or building is no longer necessary for the operation of the educational program.  The Board of Directors shall set the terms for the sale or disposal of the site or building.  The Board shall determine whether to advertise for bids prior to selling real property.

If the Board desires to sell, lease for more than one year, or otherwise dispose of real property, the Board shall pass a resolution outlining the proposed disposition and shall publish notice of and hold a public hearing on the disposal of the property prior to any final Board action.  However, no public hearing is required for the lease of a portion of an existing school building or for disposal of a student-constructed building and the property on which it is located.  Proceeds from the sale or disposition of a student – constructed building shall be placed in the District’s student construction fund.  Moneys remaining in the student construction fund after the Board discontinues the student construction program shall first be used to reimburse the fund or funds from which the student construction program’s start-up costs were paid.  Remaining moneys after reimbursement shall be transferred by Board resolutions to the general fund.

The Secretary of the Board shall credit the proceeds from the sale of District real property to the fund which was used to account for the acquisition of the property.  If the fund for acquisition is unknown or the fund no longer exists in the District then the proceeds from the sale shall be credited to the physical plant and equipment levy fund.  The proceeds from the lease of real property for more than a year shall be credited to the general fund.

Date of Review:  July 16, 2018

Code No. 803.2

DISPOSAL OF PERSONAL PROPERTY

Whenever any furnishings, equipment, or supplies have been declared obsolete, the Board of Directors shall sell or dispose of such furnishings, equipment, or supplies at the best price possible in accordance with law.  If the personal property has a value of not more than $5,000, the Board shall determine the procedures for the sale or other disposition of the property.  Notice of a sale of personal property shall be published in the newspaper at least once for two consecutive weeks while notice of any other disposition of personal property (non-sale) shall be published in the newspaper at least once.  If the property has a value of more than $5,000, the Board shall pass a resolution outlining the sale and setting a public hearing on the sale.  The public hearing shall be held after publication of the notice for the hearing as required by law.  The Secretary of the Board shall credit such receipts from the sale of personal property to the fund which was used to account for the acquisition of the property.  If the fund for acquisition is unknown or the fund no longer exists then the proceeds from any sale of the personal property shall be placed in the general fund. 

Date of Review:  July 16, 2018

Code No. 804.1

NO-SMOKING POLICY

No smoking or use of smokeless tobacco products, including e-cigarettes, will be permitted in District buildings, on District grounds (including in private vehicles on school grounds), or in District-owned vehicles at any time.  Nor shall smoking or use of smokeless tobacco products, including or e-cigarettes, be permitted in other locations used for school activities while the school activities are taking place.  Notices to this effect will be displayed in all buildings and vehicles.

It shall be the responsibility of all school personnel and visitors to abide by this policy and to enforce the policy.  If, after being asked to abide by this policy, a visitor fails to comply, the visitor will be asked to leave the property.  District personnel failing to abide by the policy shall be subject to disciplinary actions.

Date of Review:  July 16, 2018

Code No. 804.2

VANDALISM

The Board believes every one should treat District buildings, sites and property with respect for the benefit of the educational program.  Persons found to have destroyed or otherwise damaged District property may be subject to discipline, if the persons are under the jurisdiction of the District, and may also be reported to local law enforcement officials.  Persons who are not under the jurisdiction of the District shall be reported to the local law enforcement officials.  Restitution shall be required of persons damaging or destroying school property.

Date of Review:  July 16, 2018

Code No. 804.3

WARNING SYSTEM AND EMERGENCY PLANS

The board shall develop a high-quality emergency operations plan for the District and individual school buildings, as required by law.  The board shall review and update the plan on an annual basis.  The plan shall be confidential and shall not be a public record subject to disclosure under Iowa Code Chapter 22.

The District shall maintain a warning system designed to inform students, employees, and visitors in the facilities of an emergency.  This system shall be maintained on a regular basis under the maintenance plan.

Licensed employees shall be responsible for instructing students on the proper techniques to be followed during an emergency.  Fire, tornado, and emergency operation drills will be performed as required by law.  Each classroom and office shall have a plan for helping those in need of assistance to safety during an emergency, including students and employees with disabilities.

Date of Review:  July 16, 2018

Code No. 804.4

BOMB THREATS

As soon as a bomb threat is reported to the administration, the District facility should be cleared immediately.  A thorough search will be made by the appropriate school district or law enforcement officials.  Employees and students shall remain outside the District facility until it is determined that danger no longer exists.

It shall be the responsibility of the Superintendent to file a report or keep a report of each incident for the District records.

Any person who knowingly and intentionally makes, circulates or reports a false bomb threat shall be subject to disciplinary action and will be reported to local law enforcement.

Date of Review:  July 16, 2018

Code No. 804.5

Surveillance Systems

To the extent permitted by law, the District may utilize camera and other surveillance systems both inside and outside of school buildings to assist in maintaining a safe and secure educational environment, to assist in maintaining discipline, and to assist in protecting the District’s physical assets from theft and vandalism.  Prior to the installation of any surveillance system, approval shall be obtained from the superintendent, including approval of the location of the surveillance system, the persons responsible for monitoring the information captured, and the procedures for maintaining or destroying surveillance data.  No person may monitor any of the information captured without approval of the superintendent.

Surveillance cameras shall not be placed in restrooms or locker rooms or similar areas and to the extent possible shall not be placed so that surveillance is extended to neighbor’s private property.  Surveillance systems may extend to school parking areas that may capture persons in their private vehicles on school property.

Information obtained from surveillance systems may be utilized in student or employee disciplinary hearings or in criminal or civil actions in court, as permitted by law.

Persons should not rely upon the District’s surveillance systems to protect them or their property from criminal activity nor to detect other potentially unlawful actions. 

This policy shall not prevent an educational team from determining to utilize video or audio recording for purposes of educational programming for an individual or group of children.  However, such recording shall protect the privacy of the students.

Date of Review:  July 16, 2018

01503115

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

APPLICATION AND AGREEMENT

FOR USE OF UNMANNED AIRCRAFTS

ON DECORAH COMMUNITY SCHOOL DISTRICT PROPERTY

Name of Organization:                                                                                                                         

Address of Organization:                                                                                                                     

Telephone of Organization:                                                                                                                 

Representative/Contact Person:                                                                                                            

Email of Contact Person:                                                                                                                      

Telephone of Contact Person:                                                                                                              

The above-named organization requests to operate an unmanned aircraft on the property of the Decorah Community School District as follows:

Location(s):                                                                                                                                        

Date:                                                                     Time: From              a.m./p.m. to             a.m./p.m.

For the following purpose (be specific):                                                                                    

Type of Unmanned Aircraft:                                                                                                                

The organization desires to use the following District equipment and/or needs the following special accommodations:                                                                                                                              

I/We agree to be bound by the following conditions:

1.      Authorization to operate an unmanned aircraft on District property is contingent upon the activity in no way interfering with the District's educational and activity program. I/We understand that permission to operate an unmanned aircraft on District property lies within the discretion of the Superintendent or designee and that the District reserves the right without penalty to cancel any agreement to allow my/our operation of an unmanned aircraft on District property at any time.

2.      The operation of the unmanned aircraft will not conflict with any state or federal law or regulation applicable to unmanned aircraft, or the policies, rules, and regulations of the District.

3.      I/We will exercise care in the operation of the unmanned aircraft and agree to compensate the District for any damage done to the facilities or property of the District. The individual representative(s) agrees to reimburse the District in the event the organization fails to make reimbursement.

4.      The operation of the unmanned aircraft will be conducted or adequately supervised by at least one adult member of the organization.

5.      The operation of the unmanned aircraft will be confined to the area approved and no District equipment or supplies will be used except as approved in advance.

6.      No District property shall be altered, moved or rearranged without District approval.  All property of the organization must be immediately removed. 

7.      I/We agree to provide the District with proof of liability insurance that specifically includes coverage for aircraft/unmanned aircraft liability for the duration of this agreement with a limit of liability of no less than one million dollars ($1,000,000) per occurrence/claim. I/We agree to provide a certificate of insurance to the District and name the District as an additional insured on this policy.

8.      The District retains the right to remove persons from District property at all times.

9.      The representative and the organization agree to indemnify, save and hold harmless the District, its agents, employees, and officials from any and all claims or damages, including attorney fees and expenses, that may arise by reason of the organization’s operation of an unmanned aircraft on District property or arising from any activity thereon by the organization, its officers, agents or employees. 

Approved:

_________________________________                      ___________________________________
Representative                                                              Superintendent

Title:  ____________________________

Date:  ____________________________                      Date: _______________________________

Copies to: Organization Representative

                 Superintendent/Building Principal

01425982

Policy 804.6

UNMANNED AIRCRAFTS – DRONES

The following policy applies to the extent not preempted by federal or state regulatory jurisdiction regarding unmanned aircrafts.  For the purposes of this policy, the term “unmanned aircraft” means an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft. 

The Decorah Community Schools believes in maintaining the safety, security and privacy of students, employees and visitors.  In keeping with this belief, the use or possession of unmanned aircrafts is prohibited on district property or in the space above the property that reasonably can be considered part of district property. 

The superintendent may make and exception to this policy in specific cases where the circumstances warrant such exception.  In such situations and prior to approval, unmanned aircraft operators shall:

• Supply proof of insurance meeting liability limits established by the district;
• Present appropriate registration and authorization issued by the Federal Aviation Administration (FAA);
• Sign an agreement holding the district harmless from any claims of harm to individuals or damage to property; and
• Meet additional requirements as determined appropriate by the district. 

If the unmanned aircrafts are operated as part of the district curriculum, prior to adoption into the curriculum, district employees shall work with district administration to ensure the appropriate insurance, registration and authorizations are in place. 

Unmanned aircrafts shall be operated in accordance with Iowa High School Athletic Association and Iowa Girls High School Athletic Union Policy. 

Failure to abide by this policy may result in local, state and federal penalties if applicable. 

Date of Review:  July 16, 2018

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS