800 Buildings & Sites

BUILDINGS AND SITES

Series 800

 

800      Statement Of Guiding Principles

801      Construction

            801.1   School Facilities Surveys

            801.2   Selection of an Architect and/or Engineer

            801.3   Site Specifications

            801.4   Educational Specifications for Buildings

            801.5   Preliminary Building Specifications

            801.6   Final Building Specifications

            801.7   Financing Site Acquisitions and Construction

802 Maintenance

            802.1   Maintenance Schedule

            802.2   Requests for Improvements

            802.3   Emergency Repairs

            802.4   Use of Contract Services

            802.5   Energy Efficiency and Conservation

            802.6   Asbestos

803 Disposal of Property

            803.1   Disposal of School Sites and Buildings

            803.2   Disposal of Personal Property

804 Usage of Buildings

            804.1   No Smoking Policy

            804.2   Vandalism

            804.3   Warning System and Emergency Plans

            804.4   Bomb Threats

            804.5   Surveillance Systems

 

The Board of Directors of the Decorah Community School District reviewed all of the policies in Series 800, Buildings and Sites, on the following dates: 

 

          December 8, 2003

          January 10, 2005

          December 10, 2007

          October 8, 2012

 

 

 

 

 

Filing Instructions:  File this page immediately behind the Table of Contents in Series 800.

 

896318

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

800 Statement Of Guiding Principles

Code No. 800

STATEMENT OF GUIDING PRINCIPLES

The primary purpose of the school building program is to provide facilities which aid in fulfilling the mission statement and which enhance the educational goals and objectives of the Decorah Community School District.

The Board of Directors shall have final responsibility for the selection, purchase, lease and disposal of school sites, for the purchase, lease, construction, remodeling, and disposal of school buildings, for the approval of plans, specifications, form of contract and estimated total cost of a competitively bid public improvement project, for the authorization and acceptance of bids, for the payment for work performed on contractual agreements, and for final acceptance or rejection of work done.  The Board may grant authorization to the Superintendent to approve change orders up to $25,000.

The Superintendent shall be responsible for organizing and coordinating the efforts of the various individuals and groups to best achieve the established educational objectives in the building program and for making resulting recommendations to the Board of Directors.

 

 

Date of Revision:

   October 8, 2012                   

 

 

Legal References:

 

Chapter 26, 72.3, Chapter 73, Chapter 100, Chapter                                                                                 

103A, Chapter 104A, Chapter 278, 279.8, 279.8A, 

279.9, 279.26, 279.28, 279.39, 279.41, 279.42, 279.48,                                                                     

279.52, 297.22, 280.14, 283A.8, 283A.9, Chapter 296,                                                                          

Chapter 297, 298.2, 298.3, 298.18-.23, Chapter 298A,                                                                       

Chapter 300, Chapter 423E, Code of Iowa               

 

896319

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

801 Construction

801.1 School Facilities Surveys

Code No. 801.1

SCHOOL FACILITIES SURVEYS

The Board of Directors may contract for the services of consultants and other resource personnel for the study of particular problems or needs associated with sites and buildings of the District.

 

 

Date of Revision:

December 8, 2003                   

 

 

Legal References:

 

279.8, 297.7, Code of Iowa                                      

 

543433

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

801.2 Selection of an Architect and/or Engineer

Code No. 801.2

Selection of an Architect and/or Engineer

It shall be the responsibility of the Superintendent of Schools to provide the Board of Directors with suggested method(s) and appropriate criteria for the selection of an architect or engineer.  The Board of Directors shall select the architect and/or engineer.

 

 

Date of Revision:

   October 8, 2012                   

 

 

Legal References:

 

26.4, 72.5, 73A.2, 73A.5, 297.7, 542B.1, 542B.16,

Chapter 544A, Code of Iowa                                    

 

 

896320

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

801.3 Site Specifications

Code No. 801.3

Site Specifications

The Board of Directors shall accept as its minimum standards such site specifications as issued by the Iowa Department of Education.  The Board of Directors may adopt additional standards over and above the site specifications issued by the Iowa Department of Education as it deems necessary and beneficial to the District.

 

 

Date of Revision:

December 8, 2003                   

 

 

Legal References:

 

Chapter 103A, Chapter 104A,                                  

Chapter 297, Code of Iowa                                       

 

 

543435

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

801.4 Educational Specifications for Buildings

Code No. 801.4

Educational Specifications for Buildings

The Board of Directors, the administrative and instructional staff, and other staff members shall assist the architect and/or engineer selected by the Board of Directors in developing educational specifications for building projects.  Citizens may also be asked to aid in this process.  The educational specifications shall provide the architect or engineer with an inventory of program requirements, a statement of functional program relationships, specification of the number and character of classrooms, a description of needed specialized instructional facilities, the educational requirements for such areas as the library, outside site activities, gymnasium, cafeteria, auditorium, administrative offices, staff and student service facilities, public service or community service facilities and any other pertinent information which will be of significance.

 

 

 

Date of Revision:

December 8, 2003                   

 

 

Legal References:

 

73A.2, 279.8, Code of Iowa                                      

 

 

543436

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

801.5 Preliminary Building Specifications

Code No. 801.5

Preliminary Building Specifications

The architect or engineer shall proceed with preparation of the preliminary plans and specifications after receiving authorization from the Board of Directors.

The Superintendent shall provide the architect or engineer with educational specifications, financial data, and other pertinent information necessary for planning.

The architect or engineer shall make revisions to the plans until a consensus of opinion is reached and approval is given by the Board of Directors.

 

 

Date of Revision:

December 8, 2003                   

 

 

Legal References:

 

73A.2, 279.8, 297.7, 542B.16, Code of Iowa

 

 

543437

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

801.6 Final Building Specifications

Code No. 801.6

Final Building Specifications

The architect or engineer shall proceed with preparation of the final working drawings, specifications, contract documents and estimate of cost after receiving authorization from the Board of Directors.  The Superintendent, staff members and the Board of Directors shall continue to provide information and decisions necessary for the architect or engineer to finalize the plans.

It shall be the responsibility of the architect or engineer to obtain approval of the final plans by the State Fire Marshall, local building authorities, and all other local and state regulatory bodies, and of the Board of Directors before releasing the plans for bid purposes.

 

 

Date of Revision:

   October 8, 2012                   

 

 

Legal References:

 

73A.2, Chapter 103A, Chapter 104A, 279.49, 297.7,                                                                       

542B.16, 544A.28, Code of Iowa                             

 

 

896321

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

801.7 Financing Site Acquisitions and Construction

Code No. 801.7

Financing Site Acquisitions and Construction

The Board of Directors shall determine the sources of financing construction, remodeling, improvements, leasing, and purchases as provided by the Code of Iowa.  Possibilities include the issuance of bonds, the issuance of loan agreements, and levies authorized by law.  The Board may also utilize money received from gifts, sales tax revenues, and money derived from the sale of schoolhouses and/or sites.

 

 

Date of Revision:

  October 8, 2012                    

 

 

Legal References:

 

73A.16, 278.1, 279.26, 279.39, 279.41, 279.42, 279.48, 279.52, 280.14, 283A.9, 292.2, Chapter 296, Chapter                                                            

297, 298.2, 298.3, 298.18, 298.20, 298.21, 298A.4,                                                                                 

298A.5, 298A.9, 298A.10, 298A.13, 300.1, Chapter                                                                                 

422E, 473.13A, 473.20, 473.20A, 565.6, Code of   

Iowa; 281 I.A.C. Chapter 96                                     

 

 

896322

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

802 Maintenance

802.1 Maintenance Schedule

Code No. 802.1

Maintenance Schedule

The Superintendent of Schools shall cause to be developed and implemented a comprehensive maintenance schedule for the general care and housekeeping of all buildings, equipment, and grounds of the District.  This schedule shall include provisions establishing the proper lines of authority in implementing such schedule.

 

Date of Revision:

December 8, 2003                   

 

 

Legal References:

 

279.8, 280.14, 297.8, 298.3, Code of Iowa              

 

543440

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

 

 

 

802.2 Requests for Improvements

Code No. 802.2

Requests for Improvements

Provisions for procedures in making requests for improvements and/or repairs for all District property shall at all times, except in cases of emergency, follow the proper lines of authority.

 

 

 

Date of Revision:

December 8, 2003                   

 

 

Legal References:

 

279.8, 280.14, 297.8, Code of Iowa                         

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

543441

802.3 Emergency Repairs

Code No. 802.3

Emergency Repairs

When an emergency arises in the maintenance or operation of any District property that directly affects the learning environment and/or safety and welfare of personnel and students, the following actions shall be taken:

            (l)        Insure the safety and welfare of the students.

            (2)       Insure the safety and welfare of the personnel.

            (3)       Report such emergency condition to the appropriate administrator and/or maintenance staff for correction or to outside authorities.

When emergency repairs exceeding the competitive bid threshold are necessary to prevent the closing of any school, the Board may contract for such emergency repairs without advertising for bids.  The District must first procure a certificate from the area education agency administrator stating that such emergency repairs are necessary to prevent the closing of the school.

 

Date of Revision:

August 13, 2007                      

 

 

Legal References:

 

Chapter 26, 279.8, 280.14, 297.8, Code of Iowa      

 

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

543444

802.4 Use of Contract Services

Code No. 802.4

Use of Contract Services

The Superintendent of Schools shall use his/her judgment as conditions dictate as to the use of District maintenance personnel or contracting for a service in the maintenance or repair of the District's grounds, buildings, and equipment.  The Board may approve contracting for management services from an outside company or agency to assist in operating an efficient and effective maintenance program.

 

Date of Revision:

December 8, 2003                   

 

 

Legal References:

 

Chapter 28E, 279.8, 280.14, Code of Iowa               

 

543446

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

802.5 Energy Efficiency and Conservation

Code No. 802.5
Energy Efficiency and Conservation

The District shall continually audit its energy consumption and shall take steps to insure that the District's facilities are operated as energy efficiently as possible.

Prior to constructing or renovating a District building having 20,000 or more square feet of usable floor space heated and/or cooled by a mechanical or electrical system, a life cycle cost analysis done in compliance with state law shall be conducted for the facility.  The life cycle cost analysis shall be approved by the Board prior to letting contracts.

 

Date of Revision:

December 8, 2003                   

 

 

Legal References:

 

279.8, 279.44, Chapter 470, 473.13A, 473.19, 473.20, 473.20A, Code of Iowa                                

 

543447

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

 

802.6 Asbestos

Code No. 802.6

Asbestos

Friable and non-friable asbestos containing materials will be maintained in good condition and appropriate precautions will be followed when the material is disturbed for any reason.  If there is a need to remove asbestos-containing materials, they will be replaced with non-asbestos containing materials.  Any asbestos abatement or removal work will be performed by qualified and properly-licensed individuals or entities.  Each school building will maintain a copy of the asbestos management plan and related records, as applicable.

The District will implement the rules of AHERA and will provide the necessary funding to implement the response actions as required.  The District will appoint and train as necessary the appropriate person as required by law.

 

Date of Revision:

   October 8, 2012                   

 

 

Legal References:

 

Chapter 88B, 279.52, 298.3, Code of Iowa; 40 C.F.R.                                                                       

Parts 61 and 763; 29 C.F.R. 1926                             

 

896323

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

803 Disposal of Property

803.1 Disposal of School Sites and Buildings

Code No. 502.3

 

USE OF BICYCLES AND MOTOR VEHICLES

 

The Board recognizes the convenience to families and students of having students ride bicycles or drive motor vehicles to and from school and parking at the school attendance centers.  Riding a bicycle and driving a motor vehicle to and from school and parking at the student's attendance center is a privilege.

Students may not loiter around nor be in their vehicles nor leave the school grounds in their vehicles during the school day without permission from the principal or its designee.

Students who wish to ride bicycles or drive to school and park at their school attendance center or a shared District’s attendance center for the purpose of attending extra-curricular activities shall comply with the rules and regulations established by the principal of their attendance center or by the District.  The Board may also contract with the City or County to enforce rules made pursuant to this policy.  Failure to comply with the rules shall be reason for suspension or revocation of school driving and parking privileges as well as other disciplinary action.

The Superintendent is authorized to complete the affidavit of necessity for a minor to obtain a school motor vehicle license.  The Superintendent, the Board members, and the District are not responsible for the actions or omissions of the minor which pertain to the use of the license or the operation of motor vehicles.

 

 

Date of Last Review:  July 8, 2014

 

 

Date of Revision:

August 11, 2014                       

01044710

 

Legal References:

 

279.8, 279.8A, Chapter 321, Code of Iowa; 761 I.A.C. 602.25, 602.26                                                           

 

 

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

803.2 Disposal of Personal Property

Code No. 502.3

 

USE OF BICYCLES AND MOTOR VEHICLES

 

The Board recognizes the convenience to families and students of having students ride bicycles or drive motor vehicles to and from school and parking at the school attendance centers.  Riding a bicycle and driving a motor vehicle to and from school and parking at the student's attendance center is a privilege.

Students may not loiter around nor be in their vehicles nor leave the school grounds in their vehicles during the school day without permission from the principal or its designee.

Students who wish to ride bicycles or drive to school and park at their school attendance center or a shared District’s attendance center for the purpose of attending extra-curricular activities shall comply with the rules and regulations established by the principal of their attendance center or by the District.  The Board may also contract with the City or County to enforce rules made pursuant to this policy.  Failure to comply with the rules shall be reason for suspension or revocation of school driving and parking privileges as well as other disciplinary action.

The Superintendent is authorized to complete the affidavit of necessity for a minor to obtain a school motor vehicle license.  The Superintendent, the Board members, and the District are not responsible for the actions or omissions of the minor which pertain to the use of the license or the operation of motor vehicles.

 

 

 

Date of Last Review:  July 8, 2014

 

 

Date of Revision:

August 11, 2014                       

01044710

 

Legal References:

 

279.8, 279.8A, Chapter 321, Code of Iowa; 761 I.A.C. 602.25, 602.26                                                           

 

 

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

804 Usage of Buildings

804.1 No Smoking Policy

Code No. 502.3

 

USE OF BICYCLES AND MOTOR VEHICLES

 

The Board recognizes the convenience to families and students of having students ride bicycles or drive motor vehicles to and from school and parking at the school attendance centers.  Riding a bicycle and driving a motor vehicle to and from school and parking at the student's attendance center is a privilege.

Students may not loiter around nor be in their vehicles nor leave the school grounds in their vehicles during the school day without permission from the principal or its designee.

Students who wish to ride bicycles or drive to school and park at their school attendance center or a shared District’s attendance center for the purpose of attending extra-curricular activities shall comply with the rules and regulations established by the principal of their attendance center or by the District.  The Board may also contract with the City or County to enforce rules made pursuant to this policy.  Failure to comply with the rules shall be reason for suspension or revocation of school driving and parking privileges as well as other disciplinary action.

The Superintendent is authorized to complete the affidavit of necessity for a minor to obtain a school motor vehicle license.  The Superintendent, the Board members, and the District are not responsible for the actions or omissions of the minor which pertain to the use of the license or the operation of motor vehicles.

 

 

Date of Last Review:  July 8, 2014

 

 

Date of Revision:

August 11, 2014                       

01044710

 

Legal References:

 

279.8, 279.8A, Chapter 321, Code of Iowa; 761 I.A.C. 602.25, 602.26                                                           

 

 

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

804.2 Vandalism

Code No. 804.2

VANDALISM

The Board believes every one should treat District buildings, sites and property with respect for the benefit of the educational program.  Persons found to have destroyed or otherwise damaged District property may be subject to discipline, if the persons are under the jurisdiction of the District, and may also be reported to local law enforcement officials.  Persons who are not under the jurisdiction of the District shall be reported to the local law enforcement officials.  Restitution shall be required of persons damaging or destroying school property.

 

Date of Revision:

   October 8, 2012                   

 

 

Legal References:

 

279.8, Code of Iowa                                                 

 

 

896328

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

804.3 Warning System and Emergency Plans

Code No. 804.3

WARNING SYSTEM AND EMERGENCY PLANS

The District shall maintain a warning system designed to inform students, employees, and visitors in the facilities of an emergency.  This system shall be maintained on a regular basis under the maintenance plan.

Licensed employees shall be responsible for instructing students on the proper techniques to be followed during an emergency.  Fire and tornado drills will be performed as required by law.  Each classroom and office shall have a plan for helping those in need of assistance to safety during an emergency, including students and employees with disabilities.

 

Date of Revision:

   October 8, 2012                   

 

 

Legal References:

 

100.31, 279.8, Code of Iowa                                    

 

 

896337

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

804.4 Bomb Threats

Code No. 804.4

BOMB THREATS

As soon as a bomb threat is reported to the administration, the District facility should be cleared immediately.  A thorough search will be made by the appropriate school district or law enforcement officials.  Employees and students shall remain outside the District facility until it is determined that danger no longer exists.

It shall be the responsibility of the Superintendent to file a report or keep a report of each incident for the District records.

Any person who knowingly and intentionally makes, circulates or reports a false bomb threat shall be subject to disciplinary action and will be reported to local law enforcement.

 

Date of Revision:

   October 8, 2012                   

 

 

Legal References:

 

279.8, 723.4(5), Code of Iowa                                  

 

896338

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS

 

804.5 Surveillance Systems

Code No. 804.5

Surveillance Systems

The District may utilize camera and other surveillance systems both inside and outside of school buildings to assist in maintaining a safe and secure educational environment, to assist in maintaining discipline, and to assist in protecting the District’s physical assets from theft and vandalism.  Prior to the installation of any surveillance system, approval shall be obtained from the superintendent, including approval of the location of the surveillance system, the persons responsible for monitoring the information captured, and the procedures for maintaining or destroying surveillance data.  No person may monitor any of the information captured without approval of the superintendent.

Surveillance cameras shall not be placed in restrooms or locker rooms or similar areas and shall not be placed so that surveillance is extended to neighbor’s private property.  Surveillance systems may extend to school parking areas that may capture persons in their private vehicles on school property.

Information obtained from surveillance systems may be utilized in student or employee disciplinary hearings or in criminal or civil actions in court.

Persons should not rely upon the District’s surveillance systems to protect them or their property from criminal activity nor to detect other potentially unlawful actions. 

This policy shall not prevent an educational team from determining to utilize video or audio recording for purposes of educational programming for an individual or group of children.  However, such recording shall protect the privacy of the students.

 

 

 

Date of Revision:

   October 8, 2012                   

 

 

Legal References:

 

20 USC §1232g; 21.5(a), 21.7, 22.1, 22.7, 279.8,      Code of Iowa                                                            

 

 

896340

 

DECORAH COMMUNITY SCHOOL BOARD OF DIRECTORS